Define some points to note when writing a memo, HR Management

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Define some Points to note when writing a memo?

There are two important points to note when writing a memo:

a. It should be brief as possible.

b. It should be precise, and to the point.

E.g:

To : Mr. John, Head of Research and Development

From : Ms. Merry, Administrator

Date : 4 October 2006

Subject: Installation of Air-conditioning Units

In response to your department's request to improve the air-conditioning in your department, I am pleased to inform you that work will soon commence to put up two new units. However, the technicians are only free to install them next week, 13 October, between 3 p.m. and 4 p.m. please inform your staff of this, and I apologize for any inconvenience.

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