Reference no: EM132309820

Develop workplace policy and procedures for sustainability Assignment -

Section 1 - Knowledge requirements

KNOWLEDGE QUESTIONS -

Question 1 - In 500 words, outline the environmental or sustainability legislation, regulations and codes of practice that is applicable to a commercial nursery.

Question 2 - Identify the internal and external sources and types of information you would use to identify an organisation obligation for sustainability and explain how this information can be used to plan, integrate with and develop the organisation's sustainability plans. (Min 250 words).

Question 3 - Explain the principles of policy development, processes and practices, that might apply for a rapidly emerging social media company in the context of sustainability. (150 words).

Question 4 - Outline the typical barriers to implementing policies and procedures in an organisation and the possible strategies you could use to address them. (100 words).

Section 2 - Tasks

Instructions - This section contains the practical task / activities and all 3 task need to be completed.

Task 1: Role play and written report

You are to review and develop Tiny Opera's sustainability policy. After evaluation of the existing policy and company information. You will need to consult with stakeholders to gain approval for the revised sustainability policy documents for Tiny Opera.

Task 2: Written document, oral presentation and role play

Using the Sydney Opera House corporate documents as well as additional information provided, you are to develop an implementation plan and monitoring strategy to achieve targets.

You then conduct a presentation or training session to all employees that is consistent with the implementation plan that they have created.

Task 3: Written report

You are required to complete a review of the implementation of the actions they developed in Assessment Task 2. As part of the review process, you need to:

• monitor and review records of implementation, and identify trends or apparent areas requiring ongoing action
• document the outcomes of implementation strategy and evaluate the successfulness of the policy and sustainability management
• review audience feedback to the presentation delivered in Assessment Task 2
• recommend modifications to the policy and management of sustainability.

A description for each task plus marking guide is included with this kit. There is also the supporting details provided as an appendix.

TASK 1: DEVELOP POLICY

Performance objective - In this assessment task, you will need to demonstrate the skills required to review and develop policies.

You will need to consult with the business manager to develop a sustainability policy that is consistent with organisational approaches to sustainability and complies with legislative and regulatory requirements.

Assessment description - You have been hired as the new environment officer at Tiny Opera Company. You will need to review the Tiny Opera Company case study including their sustainability policy. You need to determine the shortfalls between the sustainability approach and the practices required of Tiny Opera Company and develop the sustainability policy to reflect those requirements.

You will need to present draft policy documents to the Business Manager (your assessor) to agree on the final policy document.

Procedure -

1. Review the case study information provided and determine all legislative and regulatory documents that describe compliance requirements for this company.

2. Research best practice models used by theatres and performance spaces.

3. Develop three options for the direction and focus of the policy and consider the likely effectiveness, timeframe and cost of implementing the option. Write summaries of each option to present in your consultation with the Business Manager (your assessor).

4. Arrange to meet with the Business Manager (your assessor) to consult on the policy options and decide on the preferred option.

5. Draft a sustainability policy for Tiny Opera Company based on your research, the company information provided and your consultation session. Ensure that you:

a. specify the scope of the policy (who it applies to, relevant standards and legislation)

b. outline Tiny Opera Company's commitment to the policy

c. address areas of sustainability that Tiny Opera Company specifically wants to focus on.

6. Consult with Business Manager (your assessor) to discuss the draft policy and gain approval for your draft.

7. Update your draft policy according to agreements you made in consultation with the Business Manager.

8. Collate your research into legislation and best practice models and the sustainability policy you have developed into an interim report that includes:

a. an explanation of how you developed a sustainability policy that reflects Tiny Opera Company's commitment to sustainability

b. descriptions of best practice models that were reviewed and how they informed the sustainability policy

c. strategies for promoting awareness of the sustainability policy

d. strategies for maximising the impact of the policy (training, marketing, stakeholder engagement).

9. Submit the report, and the final version of the sustainability policy, to your assessor. Ensure you keep copies for your records.

TASK 2: IMPLEMENTATION AND PRESENTATION

Performance objective - Using the Sydney Opera House corporate documents as well as additional information provided, you will develop an implementation plan and monitoring strategy to achieve targets.

For this assessment you will also communicate sustainability requirements to Sydney Opera House employees (other learners acting as employees) by developing and delivering a presentation or training session.

Assessment description - For this assessment task, you will review corporate information available from the Sydney Opera House and use the targets provided to develop an implementation plan and monitoring strategy to meet those targets.

Then, using your implementation plan, the Sydney Opera House Environmental Sustainability Policy, and other Sydney Opera House documentation, develop a 10-15-minute presentation or training session to deliver to internal employees of the Sydney Opera House.

You should outline the Sustainability Policy and what it means to Opera House staff. As part of this presentation, you must describe how the revised processes will be implemented and managed.

You will need to promote the policy and its expected outcomes and explain how the outcomes affect key stakeholders.

You will also need to assign and outline responsibilities for using recording systems to track sustainability improvements.

Procedure -

Part A - You will develop an implementation plan and monitoring strategy to meet Sydney Opera House targets provided.

1. Review the Sydney Opera House vision, mission, goals and policies, especially the Environmental Sustainability Policy.

2. Complete a sustainability implementation plan (using the template provided in Appendix 2) to implement the Sydney Opera House sustainability policy and meet the sustainability targets set out in Appendix 1. In the implementation plan, include:

a. two or more actions for each target (listed in Appendix 1)

b. at least one action that involves staff training

c. at least one action that involves communication to staff through a presentation.

3. Develop a monitoring strategy (using the template provided in Appendix 3) for meeting the targets that includes:

a. key outcomes expected for each action and person

b. metrics/key performance indicators for each action

c. a method of gathering and recording data on sustainability performance.

4. Arrange a meeting with your assessor to explain the actions you've chosen and gain approval for actions from your assessor. You and your assessor will also need to discuss and agree upon a method of recording audience feedback to your presentation or training delivered in Part B of this task.

5. Submit the implementation plan and monitoring strategy to your assessor. Ensure you keep copies for your records. You will need to refer to this implementation plan in Part B of this task as well as in Assessment Task 3.

Part B - Using your implementation plan, you will develop a presentation or training session for Sydney Opera House employees. Your aim is to use the presentation or training to improve resource efficiency at the Sydney Opera House.

1. Using your implementation plan, choose to either design and deliver a presentation (according to the action that involves communication to staff through a presentation) or a training session (according to the action that involves staff training) to Sydney Opera House staff.

2. Review the organisational structure (see Appendix 4) to determine the appropriate audience for the presentation or training session.

3. Develop a 10-15 minute presentation or training session in accordance with your implementation plan. Design the presentation or training to improve resource efficiency in some area (e.g. how to use new waste systems in the cafe) and include a short procedure to help achieving targets in the implementation plan.

4. During either your presentation or training you will need to include:

a. a brief description of the Sydney Opera House Environmental Sustainability Policy and its expected outcomes for stakeholder groups.

b. information for staff as to what their responsibilities are, what activities they are to carry out and what outcomes are expected.

c. additional time (5-10 minutes) for questions and comments from staff.

5. Distribute feedback questionnaires (if this is your method of measuring your audience's understanding and engagement) and collect these at the completion of your presentation/training. Ensure you keep copies of questionnaires or other form of measuring audience feedback for use in Assessment Task 3.

TASK 3 - IMPLEMENTATION REVIEW

Performance objective - For this assessment you are required to demonstrate the skills required to review the success or otherwise of the implementation of actions from your plan in Assessment Task 2.

You will need to evaluate records to identify trends and determine the efficacy of policy and procedures. You will need to recommend changes to policy where performance improvement is required.

Assessment description - You are required to complete a review of the implementation of resource efficiency activities developed in Assessment Task 2. As part of the review process you are undertaking, you need to ensure that you:

• monitor and review records of implementation (provided to you by your assessor), and identify trends or apparent areas requiring ongoing action
• document the outcomes of the implementation strategy and evaluate the success or otherwise of the policy and sustainability management
• review audience feedback to your presentation/training from Assessment Task 2
• recommend modifications to the policy and management of sustainability.

Procedure -

1. Review the reports that document resource use at the Sydney Opera House (provided by your assessor). Note that there are four spreadsheets available in the document provided. You can navigate between the records by selecting the tabs at the bottom of this Excel document.

2. Review the Sydney Opera House Environmental Sustainability Policy, Environmental Sustainability Plan, and other Sydney Opera House corporate information.

3. Review the audience feedback from Assessment Task 2.

4. Review the resource efficiency targets provided in Assessment Task 2 and the related actions you created for each target in your implementation plan. For the purposes of this assessment, assume that the actions you developed were implemented in FY 06/07 at the Sydney Opera House.

5. Using the data provided (in the spreadsheets given to you by your assessor) and the corporate information available to you, develop a written report that includes:

a. graphs or charts that could describe or summarise progress towards established targets

b. an evaluation of the graphs or charts to identify trends in data and analyse data targets identified in Assessment Task 2

c. a description of the success and/or shortfalls of the implementation of sustainability and communication targets based on:

i. trends in resource use

ii. audience feedback from Assessment Task 2

d. a description of trends that may require remedial action; include a plan that describes how these areas can be continuously improved in the future

e. a review of Sydney Opera House policies' coverage of measuring and analysing resource consumption to determine how the recording of resource consumption is currently addressed in policy

f. recommendations for improvements to policy, communication and management of sustainability based on data taken from analysis of records.

6. Submit your report to your assessor along with a list of the stakeholders who would need to receive your report.

Attachment:- Assignment File.rar