Explain the structure of business letters, HR Management

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Explain the Structure of Business Letters?

  • Usually to convey information from one organization to another.
  • All business letters include standard elements.
  • The layout that is most widely used is the full block style and open punctuation.

30_Explain the structure of business letters.png

* optional elements.

  • You do not know the name - yours faithfully

You know the name - yours sincerely

  • The body of the letter
  1. Introductory - introduces the reader to the subject  Include some background information
  2. Body paragraphs - contain main points; information, description and explanation
  3. Concluding - tells reader what you expect to happen next.
  • Purposes for writing business letters
  1. Making an enquiry
  2. Replying to a request
  3. Making a complaint

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