Request for proposal (rfp), Other Management

Assignment Help:

Request for Proposal (RFP)

The RFP document for procurement of consultant is similar to tender document for procurement for works and goods. RFP provides all the instructions  and  information  necessary for  the shortlisted  consultants  to prepare their proposals. RFP includes the following:

  • Letter of Invitation (LOI) (providing the information of name of Client(you), source of fund, names of shortlisted consultants, name of the consulting assignment, method of selection, dates by which the proposals are to be submitted and so on).
  • Instructions to the consultants (including evaluation process, evaluation criteria and sub-criteria and their relative weights).
  • Standard forms for submission of Technical Proposal.
  • Standard forms for submission of Financial Proposal.
  • Terms of Reference (TOR)
  • Standard form of contract either Lump sum or Time Based or

Percentage or Indefinite Delivery and so on with appendices.

Government of India has prepared a model RFP document along with form of contract which is available on the website of Ministry of Finance. The model RFP documents have also been framed by World Bank and other financing institutions and are available on the websites of those institutions for different forms of contract.

You have to incorporate the evaluation criteria to evaluate the technical proposals in the Section of Instructions to the consultants provided in the RFP. The evaluation criteria generally should be adopting the following:

  • Specific experience of the consultants relevant to the assignment.
  • Adequacy of the proposed methodology and work plan.
  • Key professional staff qualifications and competence.
  • Suitability of the transfer of knowledge (training) program.

Now that we are aware of the necessary inputs for a RFQ document, let us now learn about preparation, submission and evaluation of proposals.

Preparation of proposals

The consultants should go through the RFP documents and prepare the technical as well as financial proposals as given in the TOR by making use of the standard forms. A pre-proposal conference with shortlisted consultants can be called for, in order to explain the TOR, the standard forms and clarify any query. If any clarifications are to be issued, you must issue it in the form of pre-proposal conference minutes and amendments if any required are issued later.

Submission of proposals

The consultants should submit the technical and financial proposals in two covers together before the last date and time fixed. Proposals received after the  deadlines  for  submission  are  rejected  and returned  unopened.  The consultants should use the standard forms contained in the RFP and should provide all information and documentation requested.

Evaluation of the proposals

You should have an evaluation committee consisting of three or four members who are well qualified and well versed with the assignment. The technical evaluation report is prepared by the committee and the recommendations are accepted after review by the officer competent to accept the contract. The financial proposals of the technically qualified consultants are opened based on the procedure applicable for the particular method  of  selection.  Based  on  the  method  of  selection  a  combined evaluation report is prepared and action taken for acceptance. The selected consultant is then notified and requested to come for negotiations.


Related Discussions:- Request for proposal (rfp)

Important security measures in e-banking, a) Explain why the following se...

a) Explain why the following security measures are important in e-banking: (i) Data confidentiality (ii) Data Integrity (iii) Access control (iv) Auditing b)

Write a short note on gantt chart, QUESTION 1 a) Outline the roles and ...

QUESTION 1 a) Outline the roles and authorities of a project manager b) Write a short note on Gantt Chart c) What are the 3 common types of budgets and write a short para

How the production manager would achieve his goal, Question : a) The m...

Question : a) The major concern of a production manager is to determine when to produce and how much to produce. It involves all the processes such as how much to procure, man

Checking with the catalogue - library classification, Checking with the cat...

Checking with the catalogue: The individual classifier  who is allotted a  set of documents for processing will first  check  each item in the set with the library catalogue.

Recent trends in document delivery service, Recent Trends in document deliv...

Recent Trends in document delivery service: Recent Trends As mentioned earlier document delivery scene has changed with the emergence of a large number of electronic databases

Stack -circulation area in library building, Stack -Circulation Area in lib...

Stack -Circulation Area in library building-library managenent Stacks are the storage spaces for the various types of documents kept in a library. The types of documents gener

Classification schedules - library management, Classification Schedules: ...

Classification Schedules: Library classification invariably requires written has of damps and their subdivisions arranged in a systematic way along with corresponding symbols

Content of a written review, CONTENT OF A WRITTEN REVIEW: Bibliographi...

CONTENT OF A WRITTEN REVIEW: Bibliographic material and important information from sources may  be  recorded on  note book,  to  keep a records of  reference used  for study.

Data mining, Hi, I have a data mining solution which have be done using Rap...

Hi, I have a data mining solution which have be done using Rapid Miner 3.5 but I want some help to do a write up part and show the result that I got. So, I want you to answer quest

Management Principals, Please quote on 5 case study questions and 6 sub que...

Please quote on 5 case study questions and 6 sub questions

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd