Control of contracts, Other Management

Assignment Help:

Control of contracts

The contract control process commences right at the beginning stage of bid document preparation inviting contractors to bid, and proceeds through the contract negotiation, contractor selection, monitoring and controlling of the contractor?s work and terminating the contract..

For effective control of the contracts in a project, the following areas need attention:

  • Core competence of the project manager: The project manager must have experience in planning and management of similar projects. While he should be ready to refer to the individual specialists, he should be as knowledgeable as anyone about the economic and regulatory environment, engineering technology, project planning, scheduling and cost accounting, as well as construction.

His focus throughout the project implementation should be on the key criteria of scope, time, and cost and client satisfaction. He achieves this by interpreting the requirements to the specialists and directing their efforts to achieve the best combination of these four key criteria. His core competences will be to resolve conflicts which invariably arise between these four criteria. His objectives on the project are identical to that of the client; however, he should be able and willing to argue a point with the client when he feels it is necessary.

  • Requirements of the working system: For a competent project manager to be effective, the following components of the working system are necessary:
    • The project manager must have the necessary managerial authority to ensure response to his requirements from his team.
    • All major technical, cost, schedule, or performance decisions should be made only with the project manager's participation.
    • He must be identified as the authoritative and single formal contact in dealing with outside parties.
    • The project manager should have a say in the assembly of the project team, and personnel assigned to the project must be competent.
    • The project manager should have the authority to control the commitment of funds within the prescribed limits of the project, for which he liaises constantly with the owner?s representative.
    • Senior management must clearly demonstrate support for this concept.
  • Use of Work Breakdown Structure (WBS): A complex project is made manageable by breaking it down to smaller group to define task that can be achieved independently of other tasks. A formalised WBS is essential for effective control of contracts. A contract to be awarded on the project is identified after deciding the work package units. Consultants and contractors should confirm their agreement to the work package units for which they are responsible. Thumb rules for finalising and controlling work package units are:
  1. It should not  be necessary for the project management team to incorporate into the network schedule, information which is more detailed than the work package level. Progress should be monitored at this level and variances can be investigated through field reports.
  2. Work  packages  should  be  identified  2  to  6  months  prior  to performing the work, and can only be revised with the approval of the project manager and normally as a consequence of a change order.
  3. A project should not be broken down to such an extent, or contain work packages so small, that unnecessary administrative effort is incurred in maintaining the information flow. For example on projects up to, say, Rs.100 crores, a minimum work package value of, say,
  4. 0.1% is a good rule of thumb.
  5. For  schedule  control,  an  integrated network  should  be  drawn  to monitor and forecast progress. This schedule should not be changed unless:
  • A formal reprogramming of the entire project or major part takes place.
  • The target schedule and the current schedule become so far apart that recovery is impossible and target objectives become meaningless.
  • Such    changes    are     recognised     and    approved    by    top management.
  • Recognising the limitations with flexibility: While the D-B-B mode of contracting enables flexibility to make scope and design changes, it must be constantly ensured that the detailed designs with reference to a contract get substantially finalised prior to award of the contract.

Related Discussions:- Control of contracts

Appropriate investment of time, 1. What instructional technology and techni...

1. What instructional technology and techniques does research prove are beneficial? Detrimental? 2. Does moving students from single-gender education to co-ed increase student achi

Traditional and contemporary issues and challenges, in what ways does the c...

in what ways does the change in organization approach to leadership reflect the same conditions as those that influence its current approach to management?

High standard of ethical behaviour, Problem: ‘Government officials resp...

Problem: ‘Government officials respond to incentives and disincentives. They are unlikely to undertake policies that are generally unpopular or that will lose them powerful sup

Marc and the subject approach, MARC and the Subject Approach   The conc...

MARC and the Subject Approach   The concept of MARC (Machine Readable Catalogue) has brought in a new era in the field of library and information services. MARC stimulated the

Aacr 2- l c descriptive rules, AACR 2: Anglo-American cataloging rules...

AACR 2: Anglo-American cataloging rules/ Prepared by the American Library Association, the British Library, the Canadian Committee on Cataloguing, the Library Association, the

The kardex system - , The Kardex System: This system was introduced by...

The Kardex System: This system was introduced by the Remington Rand of India, Ltd. It is a type of visible record system maintained in a steel filing cabinet. Each unit cabine

Specimen of a binding register - library management, Specimen of a Binding ...

Specimen of a Binding Register: Libraries keep a regular binding register or cards which carry all particulars of books sent for binding. This is required not only for maintai

Steps in developing observation schedule-checklist, Steps in Developing Obs...

Steps in Developing Observation ScheduletChecklist: i)  The first step is to select the aspect of behaviour to be observed. We cannot notice everything that happens and we can

Information behaviour, Information Behaviour: Briefly, information beh...

Information Behaviour: Briefly, information behaviour means the way users seek information, the way they go about finding it and the way they use it. Again, users' information

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd