Reference no: EM132367380

Assignment - RMP

This template is not designed to provide a full project Risk Management Plan (RMP), and it includes a copy of the Risk Register, which is normally not a part of this type of document. If you want to see what a fullRMP looks like, you can generally find free copies on the internet. Mostmajor organisations also have their own standards for these, so you would typically use theirs when you need to develop one for that company.

AnRMP is normally created during the Planning Phase of the project. The intended audience is typically the Project Sponsor, Project Manager, project team, and stakeholders whose support is needed to carry out the plan.

Using this Template

Firstly, after downloading this template from the LMS, make a copy on your computer using the conventions discussed in the Assignment 2 Information instructions. As the next step, everyone in your team should carefully read the information in this RMP. You will all need to do this to complete the allotted tasks most effectively.

Text that is provided in black Times New Roman font, will remain in your final version of this RMP. The requirements are defined using blue font text shown in square brackets (e.g. [these are the instructions for the information that you need to include]). Read these instructions carefully, before you do your drafting, as they provide important hints and guidelines.

For this part of the assignment what you will need to do is:
1. add the project scope information into Section 2 (you should use the same version that you used for the QMP and CP);
2. complete the Risk Register (provided in Appendix 1) as explained in Section 5.1; and
3. complete the EMV calculation and report, based on the scenario information supplied in Section 5.2 and provide the responses in the cells provided in the associated tables.
When developing your responses, there is not a lot of writing to do for this. However, you will need to put a lot of thought into assessing the issues, so your solutions are sensible and reflect real-world practical issues.

In practical terms, once you have completed the draft (by taking the preceding steps) and the other required documents, these should be uploaded to the LMS in accordance with the Assignment 2 Information instructions.

1.1 Purpose of the Project Risk Management Plan
Risk Management (RM) defines the processes required for identification, assessment, mitigation, tracking, control, and management of a project's risks. RM should drive decisions that affect the development of the business capacity and the management of the project.
This Risk Management Plan (RMP) aims to give the EduStream project a consistent method for managing risks, to help ensure success.

1.2 Objectives of this RMP Document
Specific objectives of this RMP include:
• helping to ensure critical risks do not adversely impact on scope, schedule, budget, business performance, and/or Change Management, by proactively identifying, communicating, mitigating, and escalating such matters in a timely manner;
• facilitating the focussing of attention to key risks that are likely to adversely impact on the project and teams;
• ensuring that appropriate stakeholders are informed and, if applicable, engage them in the mitigation; and
• recording an audit trail of discussions and mitigation processes implemented to manage project risks.
1.3 Guiding Principles
The following guiding principles shall be applied to effectively implement Risk Management:
• the Project Manager is responsible for making an overall risk assessment and reviewing it with the team and stakeholders;
• although Risk Management is the ultimate responsibility of the Project Manager, the administration and control will be supported by the Project Office (PO) and the Quality Group (QG);
• wherever possible, the risks will be addressed in the order of their expected severity;
• high impact, impending risks, will be managed with a rapid decision turnaround;
• realistic due dates will be set and then the team will make best efforts to meet those dates;
• identified risks will be managed and mitigated at the appropriate level (i.e. project, working group, individual teams, etc.);
• stakeholders will be kept consistently informed about the current risk status; and
• planned Risk Management and the mitigation history will be documented, and wherever possible such documentation will include root cause analysis, key learningsand metrics, so similar future risks can be identified and mitigated more effectively.

2 PROJECT SCOPE

Please note that you should use the same Project Scope statement that you developed for the QMP and CP. Therefore, please carefully read the instructions for Section 2 of the QMP

Assignment - QMP

This template is not designed to provide a full project Quality Management Plan (QMP). It only includes sections that will be pertinent to the assignment. If you want to see what a proper QMP looks like, you can generally find free simplified copies on the internet. Additionally, most major organisations have their own standards for these, so you would typically use theirs when you need to develop one for that company.
The project QMP would be created during the Planning Phase of the project. The intended audience is normally the Project Sponsor, Project Manager, project team, and stakeholders whose support is needed to carry out the plan.

Using this Template

Firstly, after downloading this template from the LMS, make a copy on your computer using the conventions discussed in the Assignment 2 instructions.

As discussed above, this template provides some of the standard types of information that you can expect to find in a QMP. Text that is provided in black Times New Roman font, will remain in your final version. You will need to add the information that is required to deliver the material requested for each section of the QMP. These requirements are defined using blue font text shown in square brackets (e.g. [these are the instructions for the information that you need to include]). Read these instructions carefully, before you do your drafting, as they provide important hints and guidelines.

When drafting your responses for each section, the key is clarity and the level of thought that you have put into assessing the issues. Consequently, you do not need to provide long detailed prose. Clear, well-thought-out dot-points will be better in most situations.

Once you have drafted the required content, you should remove the [blue font instructions]so your draft would then be ready to be forwarded to the Project Sponsor for final approval (as simulated by uploading this into the LMS). Additionally, you should remove the information on this page, so your response just starts with the Introduction on the following page.

In practical terms, once you have completed the draft (by taking the preceding steps) and the other required documents, these should be uploaded to the LMS in accordance with the Assignment 2 Information instructions.

1.1 Purpose of the Project Quality Management Plan
This Project Quality Management Plan (QMP) documents the necessary information required to effectively manage quality issues from project planning to delivery. This QMP, therefore,defines the EduStream project's quality policies, procedures, criteria, areas of application, and the roles, responsibilities and authorities allocated to involved stakeholders.

1.2 Objective
The objective of this QMP is to help ensure that the EduStream project is delivered in accordance with the identified specifications, so it satisfies stakeholder requirements. Additionally, it is intended that this QMP, and the associated procedures, will reduce the cost of quality, by helping to avoid costly re-works, cost non-conformity, deficiencies, unnecessary future maintenance and repair costs. In practice, this means that the quality approach defined in this QMP aims to help ensure that the project will be completed successfully, and in-line with identified success criteria detailed in the associated project documentation.

Quality management for this project shall focus on project Quality Assurance (QA) and Quality Control (QC) (including service quality from the Service Desk) and Document Control (DC). Project QA will, therefore, be concerned with improving our joint processes. DC will manage the documentation processes under the overarching requirements for QA. QC is focussed on what is delivered (in line with the defined specifications and requirements).

Assignment - CP

This template is not designed to provide a full project CommunicationsManagement Plan (CMP). It only includes sections that will be pertinent to the assignment, so it is defined simply as a Communications Plan (CP). If you want to see what a proper CMP looks like, you can generally find free copies on the internet. Mostmajor organisations also have their own standards for these, so you would typically use theirs when you need to develop one for that company.

This type of project CP would be created during the Planning Phase of the project. The intended audience is normally the Project Sponsor, Project Manager, project team, and stakeholders whose support is needed to carry out the plan.

1.1 Purpose of the Project Communications Plan
This Communications Plan (CP) is designed to implement a strategy that will promote the success of the project, by meeting the information needs of the project stakeholders. To help achieve this purpose, this document outlines the understanding among the project team stakeholders regarding the actionsnecessary to facilitate critical links among people, and for sharing ideas and information, which will be necessary for achieving project success.

1.2 Objectives of the Communications Plan Document
This CP defines the EduStream project's structure and methods for sharing information between the team members.