Identify and document project stakeholders

Assignment Help Project Management

Reference no: EM133852722 , Length: word count:2500

Assessment:

Description
In this group assessment, you will be given a real-life scenario to apply project management principles and techniques to analyze and manage project parameters, scope, deliverables, and budget. You will also have to make appropriate recommendations for contingency plans in this case study.
Each group will prepare a comprehensive report with a word count of 2500 words. Additionally, each group member is also required to complete (i) a peer review report and (ii) a self-reflective report as individual submission.
Sample Scenario (Students can use this scenario as a reference and accordingly select a scenario for you based on your topic)
Your team has been selected by a prominent technology firm to oversee the development and deployment of an innovative mobile application designed to streamline project management for small to medium-sized businesses. This app aims to simplify project tracking, deadline management, and task delegation, while providing users with a comprehensive overview of project timelines, milestones, and resources.
The app will include features like real-time progress updates, notifications for upcoming deadlines, budget tracking, and a collaboration hub for project teams. Additionally, it will offer analytics tools to monitor project efficiency and identify areas for improvement.
The company has established aggressive goals for this project: the app must be completed within a four-month period and operate within a constrained budget, as they plan to penetrate a competitive market swiftly. Success in this project is vital for the company's strategic shift toward supporting small business clients and strengthening its foothold in the project management software industry.
Tasks
All groups are required to complete the following tasks in this assignment
Define the project scope, objectives, and deliverables.
Identify and document project stakeholders.
Conduct requirements analysis, including functional and non-functional requirements.
Identify key performance indicators (KPIs) for project success.
Identify and assess project risks, focusing on budget, timeline, technical, and resource constraints.
Develop contingency plans for critical risks.
Create a detailed project timeline with tasks, milestones, and dependencies.

Define a milestone tracking system to monitor progress.
Allocate resources across tasks, ensuring skill alignment with project requirements.
Estimate the project budget, considering costs for personnel, software tools, and contingencies.
Set up a system for regular project updates and performance monitoring.
Track project KPIs to ensure alignment with goals.
Conduct a final project evaluation, assessing the project's alignment with goals, budget, and timeline.
Document lessons learned and provide recommendations for future projects.

Mandatory Deliverables
Group Report (2500 words)
This comprehensive report will contain the following sections, each aligning with key project management phases:
Executive Summary: Briefly summarizes the project's purpose, scope, and key findings. Book assignment help service now!
Introduction to the Project: Provides context and introduces the software development company and the new mobile application, explaining the project's importance and objectives.
Project Scope and Objectives: Defines what is included in the project and clarifies the specific objectives to be achieved.
Project Plan and Timeline:
Detailed Project Plan: A breakdown of major tasks, phases, and dependencies.
Timeline: Visual representation (e.g., Gantt chart) showing the project's schedule, milestones, and task dependencies.
Resource Allocation and Budget Management:
Resource Allocation Plan: Lists roles and responsibilities, ensuring resources are distributed effectively.
Budget Estimate: A breakdown of estimated costs by phase, including personnel, tools, and contingencies, with justification for allocations.
Risk Management and Contingency Plans:
Risk Management Plan: Identifies potential risks and provides probability-impact assessments.
Contingency Strategies: Outlines alternative approaches for high-impact risks.
Project Monitoring and Control:
KPI Tracking System: Specifies key performance indicators for monitoring project health.
Milestone Tracking: A tracker template for milestone and deliverable completion status.
Conclusion and Recommendations: Reflects on the project's outcomes and provides recommendations for future projects, covering

Project Status Report Template: A standard format for periodic updates on project progress, issues, and adjustments.
Lessons Learned Document: Captures insights, challenges, and successes, documenting practical lessons for future projects.
Peer Review Report (Individual Submission)
Evaluation of each group member's contribution to the project.
Feedback on strengths and areas for improvement.
Self-Reflective Report (Individual Submission)

Reflection on personal learning experiences throughout the project.
Insights gained, challenges faced, and strategies for improvement in future projects.
Video Presentation (5-7 minutes)
A concise summary of the group's project management process and key findings.

Instructions:
The group of students will analyze a real-life scenario in which students will apply project management principles to manage project scope, deliverables and budget.
You will also develop recommendations for contingency plans.
Some of the examples of scenario could be:
Managing a software development project for a healthcare system
Implementing a cloud-based IT infrastructure for a company
Launching a mobile application for e-commerce.

Reference no: EM133852722

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