Reference no: EM132926830
Task 1 - Project Governance Management
This assessment task requires you to:
• devise and implement a governance plan, with an appropriate project management structure for a project of sufficient complexity to demonstrate the full range of performance requirements
• demonstrate effective team leadership within context of project governance
• monitor and evaluate a project governance structure.
Required
• Redevelopment of existing website Destination: Australia
• Software to be either open source or common-use proprietary Content Management System (CMS)
• One website prototype round, with testing and feedback
• Website testing including content review
• Final revisions
• Final testing and bug fixes
• Website handover
• Final documentation including website style guides, master templates, admin user guidelines, technical specifications. This must be written in English with clear instructions for non-technical experts to operate the CMS.
Optional
• External hosting and ongoing support with a service level agreement (3 years).
• Updates and post implementation changes in response to user feedback
Explain the use of this type of table in a governance report
Explain the governance relationships for Administrative closure for the National Archives Project.
Explain the "Distribution to the stakeholders" process for this project:
1. Introduction
2. Governance Framework and Structure
3. Project Governance Roles and Responsibilities
4. Risk and Issue escalation process
5. Project Management Documentation
6. High level stakeholder engagement process
7. High level funding agreement
1. Introduction
1.1 Overview of the client company (National Archives) and its requirement.
1.2 Define project governance plan and the scope of the document.
1.3 The key objectives of the governance plan are:
1.4 Identify Project components/ key stakeholders that makes up the steering committee and advising team.
2. Governance framework and structure
2.1 Discuss the project's policies and procedures in compliance with corporate governance. Also, mention where project governance approach needs to be documented. (Audit process)
2.2 Explain how the project governance ensures that project portfolios are aligned with organisational goals and strategy. Outline how the governance framework keeps the components on track and coordinated to achieve the common outcome for this project.
What activities were undertake to ensure that all the project stakeholders had a common understanding of the project's governance plan? Who approves this approach to stakeholder engagement?
2.3 Design an organisational and project structure chart for each of the organisations in the project. Highlight the people that you would include in a steering committee or advisory group for the project.
3. Project governance roles, responsibilities and delegation.
3.1 This section explains the roles, responsibilities and delegations for the key people in the project team.
3.2 Describe how these governance roles and responsibilities were negotiated with the project stakeholders.
3.3 Provide an example of a project team member's position description that includes the project's delegated authorities.
3.4 Project Governance reporting requirements.
4 Risk and Issue Escalation Process
4.1 This section identifies various risks and issues involved at various stages of project development.
4.2 Provide an example of project governance conflict and state how was it resolved? Also, provide an example of issue or risk that was escalated to the project steering committee for review and resolution.
5 Project Management documentation
5.1 List the various project documents for review, approval and compliance audit.
5.2 Project Management deliverables
This section outlines project management deliverables in each phase of the project (the project management deliverables (e.g. project schedule, communication plan, progress report, etc.))
5.3 Review and Endorsement process
6 Describe the various funding sources and explain who is responsible to gather project-specific information regarding funding process.
7. Indicate how the project's governance arrangements impacted on the arrangement of the project's objectives. (Connect with item 1.3)
Attachment:- Project Governance Management.rar