Reference no: EM133162458

Project Management

You must choose 1 of the following scenarios, and use that same scenario for ALL sections of the assignment:

Scenario 1:
Imagine you need to host a SMALL event (10 persons or less) such as a small dinner, BBQ, small birthday dinner, movie night, games night etc. In this scenario, only the food must be catered or provided by an external company (e.g. restaurant, caterer, food service provider, etc). Maximum budget is $500. YOU MAY NOT CHOOSE A MAJOR EVENT SUCH AS A WEDDING, ENGAGEMENT OR ANNIVERSARY PARTY.

Scenario 2:
Imagine you wish to need to redecorate or update a room in your current house e.g. re-paint the walls, re-finish the plaster, replace/install new furniture, design new colour scheme, lighting, layout, etc. In this scenario, you must use an external contractor for some piece of the work. Maximum budget is $800.

OR...

Scenario 3:
Imagine you need to have a simple spreadsheet / software app developed for you to help you keep track of your PERSONAL EXPENSES. In this scenario, you must use an external contractor to develop the spreadsheet / app for you. Maximum budget is $1,000.

Part 1 - Project Charter:

Prepare a Project Charter to define the project and capture the key parameters for your project, to be referenced by anyone involved in the project and to be authorized by the project sponsor.

Prepare the Project Charter as per the Guidelines as presented in the class and the slides from the textbook (Chapter 2).

For your Project Charter (10 marks):
1. Ensure that the Project Charter includes the sections and content as specified in the Guidelines, including:
1. Project title
2. Purpose
3. Description
4. Objective
5. Success criteria or expected benefits
6. Funding
7. Major deliverables
8. Acceptance criteria
9. Milestone schedule
10. Key assumptions
11. Constraints
12. Major risks
13. Approval requirements
14. Project manager
15. Reporting requirements
16. Sponsor designee
17. Approval signature
2. Is formatted professionally and easy to read
3. 1 - 2 pages content maximum.
4. You MUST include:

• your name as the Project Manager.
• names of real people (friends, family, etc.) that you know
• uses real current dates
• use realistic costs
5. Include your name and student id on the first page of the project charter.

Part 2 - RFP:

Prepare an RFP to send out to multiple potential contractors so that you can receive back their responses and select one to do the requested work (e.g. to cater the food / to do room painting / develop the spreadhseet, etc.).

Choose your own RFP format (or search the web).

Prepare an RFP as per the RFP Guidelines as presented in the class and the slides from the textbook (Chapter 2).

For your RFP:
1. Include the sections and content as specified in the Guidelines, including:
1. State project objective or purpose
2. Provide a statement of work
3. Include customer requirements
4. State deliverables the customer expects
5. State acceptance criteria
6. List customer supplied items
7. State approvals required
8. State type of contract
9. State payment terms
10. State schedule and key milestones
11. List format and content instructions
12. Indicate due date
13. Include evaluation criteria
14. Include level of effort or funds available
2. Is formatted professionally and easy to read
3. 1 - 2 pages content maximum.
4. uses real current dates
5. Include your name and student id on the first page of the RFP.

Remember that an RFP is written after the Project has started, and some investigation and requirements analysis has been done. Therefore the RFP will likely include more details than the Project Charter.

Part 3 - Proposal (RFP Response)

Simulate that you are now a single contractor (caterer, painter, developer, etc) wishing to respond to the RFP you created in Part 2.

Prepare a Proposal to respond to the RFP to provide the work requested in the RFP of Section 2.

Format and content should be as per the Proposal Guidelines as presented in the class and the slides from the textbook (Chapter 3).

For your Proposal :
1. Include the relevant sections and content as specified in the Guidelines, including:
• Technical
o Understand the need
o Proposed approach or solution
o Benefits to the customer
• Management
o Description of major tasks
o Deliverables
o Project schedule
o Project organization
o Related experience
o Equipment and facilities
• Cost
o estimated costs
o Labor
o Materials
o Equipment
o Facilities
o Subcontractors and consultants
o Travel
o Documentation
o Overhead
o Escalation
o Reserve
o Fee or profit
• Is formatted professionally and easy to read
• 1 full - 3 pages content maximum.
• Include your name and student id on the first page of the Proposal.

Part 4 - Contract

For the scenario in Parts A and B, create a contract between the Customer and Contractor to provide the services as indicated in Parts 1, 2, and 3.

Format and content should be as per the Contract Guidelines as presented in the class and the slides from the textbook (Chapter 3).

For the Contract:
1. Include the relevant sections and content as specified in the Guidelines, including:
• Names of both persons/parties
• Start/End dates
• Details of items or services
• Prices
• Other Terms and Conditions as applicable:
o Misrepresentation of costs
o Notice of cost overruns or schedule delays
o Approval of subcontractor
o Customer-furnished equipment or information
o Patents
o Disclosure of proprietary information
o International considerations
o Termination
o Terms of payments
o Bonus/penalty payments
o Changes
• Is formatted professionally and easy to read
• 1 full - 2 pages content maximum.
• Include your name and student id on the first page of the Contract.
Remember that the Contract is written by either the Customer (RFP Writer) or the Contractor, and should be written in 3rd person so that it reads the same by both parties.

Attachment:- Project Management.rar