Reference no: EM13854373
1. Problem statement and aims of the project
Why do you need to do this project? Give some background information and mention the feasibility study. Remember the lead up to the feasibility study (from the clients' perspective) is the formalising of the project with the project charter. The project charter outlines the purpose of the project and what it is meant to achieve. Also called terms of reference, or project mission.
2. Scheduling (time management)
The following practical steps can be taken to schedule a project:
♦ Identify the activities. Divide the project into logical activities. Each activity is specialised and may have to wait for a preceding activity to be completed before being carried out. It is advisable to assign activities to responsible people at this stage.
♦ Plan starting and completion dates. Plan the starting dates of each activity. Note that some activities can start immediately because they don't depend on the completion of preceding activities. Activities may therefore overlap. The starting dates of other activities may depend on the completion dates of preceding activities.
♦ Estimate the duration of each activity. Calculate how many days per week are needed to complete an activity. Duration may also be calculated in hours for a more accurate picture.
♦ Modify the schedule as necessary. Once the various interest groups have been consulted, the provisional schedule may need to be modified.
♦ Prepare the schedule. The Gantt chart can now be drawn (see example of Gantt chart). As the project progresses, its actual state should be indicated in the centre of the chart. The process needs to be monitored constantly to take corrective steps if there are any deviations from the planned chart.
♦ Distribute the schedule to all team members and the community (if you do a community project). Once the schedule has been completed and the Gantt chart drawn, they must be distributed to all team members. They could also be distributed among the community or to heads of department of the institution to ensure transparency. The Gantt chart is a useful way of giving regular feedback on the progress of the project to the community of policy-making body of the institution.
Attachment:- Project.pdf
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