Reference no: EM133922793

Problem

I. Structure: Your role is central to maintaining the systems structure while involves understanding how different components are set up and how they interact within the business . Your key focus will be on managing input sources and ensuring compliance with established policies and procedures.

II. Function: The system comprises several tasks the must be performed in specific sequence . Your task includes documenting these tasks clearly and ensure that each one is executed correctly. This ensures the system functions efficient. A detailed flow chat is available in the office manual that will guide you further in details

III. Goal: The primary goal of the system is to produce accurate financial reports. Your role is critical in ensuring all inputs are correctly recorded and processed.

IV. Boundary: Please ensure that only business transactions are recorded within the system, excluding any personal spending. This maintains integrity of our financial records

V. Inputs: Your responsibility will include gathering all source documents related to transactions, such as invoices, receipts, and payroll details. It's important that these documents are collected and entered into the system promptly and accurately to maintain up-to-date records. Get the instant assignment help.

VI. Processes: You will be involved in data processing and entry, which includes updating inventory details, employee records, customer profiles, and supplier information. The steps for each process are outlined in our business policies and procedure manuals. Adhere to these guidelines to ensure consistency and compliance.

VII. Outputs: Your work contributes to the final outputs, such as financial reports and employee payslips. Ensure these are generated on time and verified for accuracy before distribution.

VIII. Feedback: After reports are generated, you must check them for accuracy. Identify any discrepancies and report them following the set protocols to maintain report fidelity.

IX. Control Processes: Regularly measure the actual performance against our expected performance standards. Use feedback received from the reports to assess any discrepancies and understanding their causes.

X. Adjustments: If you identify a gap between actual and expected performance, collaborate with relevant team members to implement adjustments. These changes may involve altering how inputs are captured or how processes are carried out.

Develop 2 to 3 steps that could be added to your procedure in activity to ensure the regular review that outputs are accurate and complete.