Request for proposal (rfp), Other Management

Request for Proposal (RFP)

The RFP document for procurement of consultant is similar to tender document for procurement for works and goods. RFP provides all the instructions  and  information  necessary for  the shortlisted  consultants  to prepare their proposals. RFP includes the following:

  • Letter of Invitation (LOI) (providing the information of name of Client(you), source of fund, names of shortlisted consultants, name of the consulting assignment, method of selection, dates by which the proposals are to be submitted and so on).
  • Instructions to the consultants (including evaluation process, evaluation criteria and sub-criteria and their relative weights).
  • Standard forms for submission of Technical Proposal.
  • Standard forms for submission of Financial Proposal.
  • Terms of Reference (TOR)
  • Standard form of contract either Lump sum or Time Based or

Percentage or Indefinite Delivery and so on with appendices.

Government of India has prepared a model RFP document along with form of contract which is available on the website of Ministry of Finance. The model RFP documents have also been framed by World Bank and other financing institutions and are available on the websites of those institutions for different forms of contract.

You have to incorporate the evaluation criteria to evaluate the technical proposals in the Section of Instructions to the consultants provided in the RFP. The evaluation criteria generally should be adopting the following:

  • Specific experience of the consultants relevant to the assignment.
  • Adequacy of the proposed methodology and work plan.
  • Key professional staff qualifications and competence.
  • Suitability of the transfer of knowledge (training) program.

Now that we are aware of the necessary inputs for a RFQ document, let us now learn about preparation, submission and evaluation of proposals.

Preparation of proposals

The consultants should go through the RFP documents and prepare the technical as well as financial proposals as given in the TOR by making use of the standard forms. A pre-proposal conference with shortlisted consultants can be called for, in order to explain the TOR, the standard forms and clarify any query. If any clarifications are to be issued, you must issue it in the form of pre-proposal conference minutes and amendments if any required are issued later.

Submission of proposals

The consultants should submit the technical and financial proposals in two covers together before the last date and time fixed. Proposals received after the  deadlines  for  submission  are  rejected  and returned  unopened.  The consultants should use the standard forms contained in the RFP and should provide all information and documentation requested.

Evaluation of the proposals

You should have an evaluation committee consisting of three or four members who are well qualified and well versed with the assignment. The technical evaluation report is prepared by the committee and the recommendations are accepted after review by the officer competent to accept the contract. The financial proposals of the technically qualified consultants are opened based on the procedure applicable for the particular method  of  selection.  Based  on  the  method  of  selection  a  combined evaluation report is prepared and action taken for acceptance. The selected consultant is then notified and requested to come for negotiations.

Posted Date: 9/28/2012 3:52:24 AM | Location : United States







Related Discussions:- Request for proposal (rfp), Assignment Help, Ask Question on Request for proposal (rfp), Get Answer, Expert's Help, Request for proposal (rfp) Discussions

Write discussion on Request for proposal (rfp)
Your posts are moderated
Related Questions
how do you generate and qualify sales lead

MAINTENANCE WORK AND MANAGEMENT: Of all the functions in a library, the maintenance  work is the least discussed in professional literature. However, the importance of mainten

The nature of Controlling

Question 1 Write a short note on technology strategy. Describe in brief about the innovation management Question 2 What is the significance of technology diffusion? What are

QUESTION 1 (a) Explain the BCG matrix (b) You are required to discuss the limitations of the BCG matrix as a tool/technique used in formulating corporate strategy QUE

Request for Proposal (RFP) The RFP document for procurement of consultant is similar to tender document for procurement for works and goods. RFP provides all the instructions

DEFINITIONS OF CLASSIFICATION TERMINOLOGY: Most of the terms with definitions were used for the first time in the first edition of Prolegomena to Library Classification (1937)

QUESTION 1 Management's job is not to see the company as it is but as it can become. A strategy is a commitment to undertake one set of actions rather than another. Discuss thi

Problems in Ordering, Procurement and Receipt: Ordering and procurement of periodicals are very much inconvenienced due to different locations of their publishers. If the  lib

The excellence theory is a general theory of public relations that resulted from a 15- year study of best practices in communication management funded by the International Associat