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RECORDS AND REGISTERS - library management:
The Acquisition Department has to use appropriate records, registers, files, forms and other stationery at the various stages of its operation and procedures. Necessary forms and stationery have to be evolved from experience as need arises. This section however, will deal with some of the basic records and registers. They are:
• Book Selection Card
• Budget Allocation Register
• Accession Register
• Work Diary
• Files.
Book Selection Card The purpose of the selection card is to record data relating to the document under consideration. The essential and desirable data elements of this record were listed. The chief advantage of adopting the card form for this record is the flexibility in arrangement and operation. In fact it is the same card which is written at the stage of initial recording of a document that is passing through the different card files corresponding to successive stages of operation, as shown below:
• Books Selection
• Books Approved
• Books-on-Order
• Books Received
• Books-in-Process
It is usual for libraries to use printed selection cards. A suitable format for this card can be designed by the library. In Illustration-1 a sample book selection card is given. An alternative model is given example.
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