Planning Process:

The planning process for the establishment of a documentation/information centre may involve the following steps; 

i)  Formulation of the overall objectives of the documentation centre, 

ii)  Identification of users and their requirements.

 a)  Identification of actual and potential users; 

b)  Information requirements and categorisation of user groups; and 

c)  Types of information services. 

iii)  Estimating the inputs related to information sources, manpower/expertise, infrastructure facilities such as institutional support, building and equipment. They could be worked out in financial terms; 

iv)  Working out the details of the management structure for control and supervision and administration of the centre. This would include not only the management structure of the centre but also its hierarchical position in the organisation or department under which in function

iv)  Planning the details of the services and products to be provided; 

v)  Drawing out a realistic work plan which would involve a number of time -bound action for developing the documentation/information centre in a phased manner and with the means and resources that are available; and 

vi)  Reviewing and evaluating the developmental phase for any modification or alteration of either the programmes or the strategy.