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Bound Register - Ledger Form:
In this form, the entries of documents of a library are written by hand in a bound register or ledger, pages are set apart for different letters of the alphabets. These alphabet are arranged alphabetically. Minimum information about the document such as author, title, edition, accession number and class number is given for each book. There may be a separate register for authors or titles or subjects.
Advantages
It is cheaper, it is simple and easy to handle or consult. You can find many entries on one page. Hence, few pages are required for this catalogue. Some space or pages are left at the end of an alphabet to accommodate new entries. Now-a-days multiple copies can be produced due to xeroxing facilities. Xerox copies of these catalogues can be placed at different locations in libraries. Even today small public school and college libraries have their catalogues in this form.
Disadvantages
It is not flexible. Entries for new books added cannot always be inserted at their proper places as the left out space is filled shortly. It is not up-to-date. Pages in the register get torn due to constant handling. Hence, new updated registers are to be prepared continuously.
Catalogue Code: As with classification schemes, there are different catalogue codes available for use in libraries. Two of them are already known to you as they are prescribed
Ordering Procedure: We have discussed the procedure until the selection is finalised and the lists and the cards are forwarded to the Procurement Section for placing orders.
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PROCEDURES AND ROUTINES: The procedures and routines in the preparation of documents for use arise out of various activities and operations. These can be listed as follows:
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