Basic components of circulation control system, Management Information Sys

Assignment Help:

Basic Components of Circulation Control System 

The main component of a circulation control system is the transactions or loans database. This database contains a series of records one for each transaction. Each record must contain: 

  1. details of the document such as document number, etc. 
  2. details regarding user such as user number, his address, etc. 
  3. the data of the transaction such as issue or return date, etc. 

It is possible to use a Database Management System for the creation of the transactions or loans database, which is a set of three files, one for bibliographic details, one for user information and a third for transaction records. The last file may use numbers which have appeared in the other two files and might thus permit the merging of these three files when required (i.e., for sending the overdue notices). Online searching is possible for overdue and reserved items. Also report generator facilities will allow production of any relevant notice using the information contained in the three files. 

It is common to keep bibliographic details in a separate file. Generally, this database is same as the catalogue of collections acquired for the library. It provides information on titles, authors and publishing details. Some of these details are used in notifying users the overdues. 

Most of the packages for circulation control use bar-code readers as the simplest way of matching reader and the item (i.e., at the time of loan transactions). Alternatives such as keying in names and titles at each transaction, or numbers for user and the item (document) borrowed, are time-consuming and prone to operator errors, unless the software includes an error-trapping routine for the number input. 

It must be mentioned that in the specification of a circulation control system there are a number of points to be kept in mind, other than the obvious one of whether the package has the capacity to handle all the loan records. Messages relating to various functions will be required and will include the fact that an item is overdue or that a user has other overdue items; that the item is required for or the user has exceeded his loan entitlernent. The system may have to cope up with the varying loan facilities for different categories of user, as well as different loan periods for the different types of material. All these are essential points which need to be ensured for the effective management of any circulation control system of a library. 


Related Discussions:- Basic components of circulation control system

What do you understand by detailed system design, What is understand by Det...

What is understand by Detailed System Design ? What are its main aims ? How is it carried out ? Illustrate through examples. Describe in brief : Enterprise Resource Planning (ER

Intranet, INTRANETS   In this section, we shall try to know what Intran...

INTRANETS   In this section, we shall try to know what Intranets are and how they are beneficial. In simple terms, an Intranet is an internal communication mechanism of an orga

Steps in system analysis, Steps in System Analysis  The following are t...

Steps in System Analysis  The following are the steps involved in systems analysis:  Define the system (definition of the system) including its scope;  Analyse the ope

Explain the major types of information systems, Question : a) Explain t...

Question : a) Explain the major types of information systems used in an organisation. Show each one with relevant examples. b) "Enterprise Resource Planning (ERP) implemen

Explain the different types of e-business transactions, Question : E-bu...

Question : E-business allows for the extended organization to be connected. This means that all employees, customers, clients, suppliers, and other stakeholders, regardless of

Internet connections, Internet Connections   It is important to know th...

Internet Connections   It is important to know that there are different kinds of connection to the Internet which determine the way in which we will be able to work on it. In o

Term truncation, Term Truncation   Term truncation is one of the device...

Term Truncation   Term truncation is one of the devices adapted to facilitate retrieval of terms with a common root containing common fragments. Incorporation of truncation dev

Transaction Processing Systems, what role transaction processing system pla...

what role transaction processing system play in supermarket? how does it meets business requirements?

Write Your Message!

Captcha
Free Assignment Quote

Assured A++ Grade

Get guaranteed satisfaction & time on delivery in every assignment order you paid with us! We ensure premium quality solution document along with free turntin report!

All rights reserved! Copyrights ©2019-2020 ExpertsMind IT Educational Pvt Ltd