Reference no: EM132226416

Operations Objectives at the Penang Mutiara

There are many luxurious hotels in South-East Asia region but few can compare with the Penang Mutiara, a 440-room top-of-the-market hotel which nestles in th elush greenery of Malaysia's Indian Ocean Coast. Owned by Pernas-OUE of Malaysia and managed by SIngapore Mandarin International Hotels, the hotel's General Manager is under no illusions about the importance of running an effective operation. "Managing a hotel of this size is an immensely complicated task", he says, "Our customers have every right to be demanding. They expect first-class service and that's what we have to give them. If we have any problems with managing this operation, the customer sees them immediately and the biggest incentive for us to take operations performance seriously. Our quality of service just has to be imppecable. This means dealing with the basics. For example, our staff must be courteous at all times and yet also friendly towards our guests. And of course they must have the knowledge to be able to answer guests' questions. The building and equipment - in fact all the hardware of the operation - must support the luxury atmosphere which we have created in the hotel. Stylish designs and top-class materials not only create the right impression but, if we choose them carefully, are also durable so the hotel still looks good over the years. Most of all, though, quality is about anticipating our guests' needs, thinking ahead so you can identify what will delight or irritate a guest. The hotel tries to anticipate guests' need in a number of ways. For example, if guests have to been to the hotel before, staff avoid having to repeat the information they gave you on the previous visit. Reception staff simply check to see if guets have stayed before, retieve the information and take them straight to their room without irritating delays. Quality fo service also means helping guests sort out their own problems. If the airline looses a guests' luggage en route to the hotel, for example, he or she will arrive at th ehotel understandably irritated. "The fact that it is not us who have irritated them is not really the issue. It is our job to make them feel better".

Speed in terms of fast responses to customer's requests is something else that is important. " A guest just should not be kept waiting. If a guest has a request, he or she has that request now so it needs to be sorted out now. This is not always easy but we do our best. For example, if every guest in the hotel tonight decided to call room service and request a meal instead of going out to the restaurants, our room service departmnet would obviously be grossly overloaded and customers would have to wait an unacceptably long time before the meals were brought up to their rooms. We cope with this by keeping a close watch on how demand for room service is building up. If we think it's going to get above the level of where response time to customers would become unacceptably long, we will call in staff from other restaurants in the hotel. Of course, to do this we have to make sure our staff are multi-skilled. In fact we have a policy of making sure that restaurant staff can always do more than one job. It's this kind of flexibility which allows us to maintain fast response to the customer".

Dependability is also a fundamental priciple of a well managed hote;. "We must always keep our promises. For example, rooms must be ready on time and accounts must be ready for presentation when a guest departs; the guests expect a dependable service and anything less than full dependability is a legitimate cause for dissatisfaction.". It is on the grand occasions, however, when dependability is particularly important in the hotel. When staging a banquet, for example, everything has to be on time. Drinks, food, entertainment have to be available exactly as planned. Any deviation from the plan will very soon be noticed by customers. " it is largely a matter of planning the details and anticipating what could go wrong. Once we've done the planning we can anticipate possible problems and plan how to cope with them, or better still, prevent them from occuring in the first place.

Flexibility means a number of things to the hotel. First of all it means that they should be able to meet a guest's requests. " We never like ot say NO!". For example, if a guest asks for some Camembert cheese and we don't have it in stock, we will make sure someone goes to the supermarket and tries to get it. If, inspite of our best efforts, we can't get any, we will negotiate an alternative solution with the guest. This has an important side-effect - it greatly helps us to maintain the motivation of our staff. We are constantly being asked to do the seemingly impossible - yet we do it, and our staff think it's great. We all like to be part of an organization which is capable of achieving the very difficult, if not the impossible". Flexibility in the hotel also means the ability to cope with the seasonal fluctuations in demand. They achieve this partly by using temporary part-time staff. In the back-office part of the hotel isn't a major problem. In the laundry, for example, it is relatively easy to put on an extra shift in busy periods by increasing staffing levels, However, this is more of a problem in the parts of the hotel that have direct contact with the customer. " New temporary staff can't be expected to have the same customer contact skils as our more regular staff. Our solution to this is to keep the temporary staff as far in the background as we possibly can and make sure that our skilled, well-trained staff are the ones who usually interact with the customer. So, for exmaple, a waiter who would normally take orders, service the food, and take away the dirty plates would in peak times restrict his or her acitvities to taking orders and serving the food. The less skilled part of the job, taking away the plates, could be left to temporary staff".

As far as cost is concerned, around 60% of the hotel's total operating expenses go on food and beverages, so one obvious way of keeping costs down is by making sure that food is not wasted. Energy costs, at 6% if total operating costs are also a potential source of saving. However, although cost savings are welcomed, the hotel is very careful never to compromise the quality of it's service in order to cut costs. "It is impeccable customer service which gives us our competitive advantage, not price. Good service means that our guests return again and again. At times, around half our guests are people who have been before. The more guests we have, the higher our utilizationb of rooms and restaurants, and this is what really keeps cost per guest down and profitability reasonable. So in the end we've come full circle: it's the quality of our service which keeps our volumes high and our costs low".

a) Aside from speed, dependability, felxibility and quality which afects the service to customers and it's internal benefits, what can be alternative courses of action for which can be taken by the hotel?

b) Provide some recommnedations and conclusion for this case study.