Reference no: EM132866579

Question 1:

Task 1: Report
Consider a meeting that you have attended. At the time, you probably did not think about the requirements of the meeting (or participants). Reflect upon the meeting from an organiser's point of view. Briefly describe the:
Your response should not exceed 100 words for each.

• Purpose of the meeting
• Meeting structure
• Voting procedures (if applicable)
• Number of participants
• Specific resources and equipment required by participants
• Telephone or video conferencing equipment
• Teleconferencing or video conferencing meeting protocols

Question 2:
Task 2: Report
Find the meanings of the following words associated with meetings:
• Agenda
• Quorum
• Apologies
• Business Arising
• Minutes
• Standing Items
• Proposal
• Discussion
• Motions
• Unanimous

Question 3:
Task 3: Report
• Your CEO has asked you to organise a meeting with the five senior executives of the organisation to discuss the KPIs for the next quarter. It needs to be held in the conference room form 9am to 12 noon next Wednesday. Each of the executives needs to give a short presentation using PowerPoint. Create a checklist to help you organise the meeting.Your response should not exceed 100 words.
• Draft an email to advise the five executives in the scenario of the meeting and asking for agenda items.Your response should not exceed 100 words.

Question 4:
Task 4: Report
You are a member of the The William Light Institute Sporting club who are holding their Annual General Meeting (AGM) in the near future.
There are going to be reports from the club president, secretary, treasurer, and coach. It is an election year, so the president, secretary, and treasurer will be standing down pending an election for these positions. There are also four committee members who will stand down and an election held for their positions.

So far, the setting of annual subscriptions and the purchase of a computer have been flagged as discussion items (needing resolution for the meeting).

You have volunteered to create the agenda for the meeting. Using the above information, create an agenda for the AGM. You might have to make some assumptions in completing the agenda.

You can see the Appendix 1: sample agenda item attached at the end of the assessment.

Question 5:
Task 5: Role play
With a colleague practice summarising and paraphrasing to understand and be understood.

Question 6:
Task 6: Report
Task 4 required you to establish the agenda for The William Light Institute Sports Club Annual General Meeting.Break into groups of 4 and Review Task 4 and finalise the agenda.

Nominate a Chair who will also be the President. Other participants are to be allocated the roles of Secretary Treasurer and Coach. Prepare verbal reports for each role. Prepare your arguments for or against the new business proposals then conduct the meeting.

Members of another group will take the minutes of your meeting and send them to the Facilitator.

After finishing the meeting you will join another group's meeting and take the minutes. Send the minutes to the Chair for checking. Send the revised minutes to members by email.

Submit revised minutes and your email trail to the facilitator. Your response should not exceed 200 words.

Attachment:- Report.rar