Reference no: EM132249634

Procedures and Specifications of the Assessment

Task 1

You must demonstrate the ability to identify organisational requirements and establish standards for producing documents.
For this task you are required to review the scenario provided below, and develop standards and guidelines for producing documents. You will also be required to apply the standards you develop to an existing document.

You ae provided with a text file(see appendix 1), ‘MACVILLE Disciplinary Dismissal Policy', for use in Step 3 of this procedure.
1. Review the scenario provided above.
2. Develop a one-page style guide outlining the standards for designing policy and procedure documents. The style guide should:
a. ensure format of documents is appropriate to purpose and intended audience for document
b. displays information in a way that enhances readability
c. outline how documents should be named and stored
d. address:
i. font
ii. spacing iii. bullet and numbering standards
iv. headings
v. margins.
3. Use the text file ‘MACVILLE Disciplinary Dismissal Policy' and format it in MS Word according to the style guide you have established. Submit the reformatted policy as an example to illustrate your style guide.

Task 2
1. Review the scenario provided in Appendix 1 of this Assessment Task.
2. Review the policy and procedure documents provided in Appendix 2 of this assessment task.
3. Identify three forms required by the organisation.
4. Create templates for each of the forms. You must:
– Use appropriate software to create the template.
– Incorporate a range of formulas, functions and macros where appropriate.
– Provide explanatory notes for each of the templates, detailing how information is to be managed or input and how the form is to be stored or submitted when completed. Explanatory notes should also indicate any sections of the form that should be checked prior to use (e.g. check that department list reflects current organisational structure). Include reference to the use of at least one macro.
– Adhere to the MacVille guidelines for electronic documents and data entry in Appendix 3
– Ensure the templates are appropriately named and stored.
5. Submit the templates electronically (in a template format and printed out).
6. Have someone complete the forms (following your explanatory notes), and provide written feedback on the usability of each form. Provide users with enough information such as incident details, etc to be able to complete forms. To allow you to monitor the effectiveness of the templates you have designed, leave users free to make errors in using the template, especially if the templates or explanatory notes are unclear or deficient.
7. Provide a written reflection on monitoring the use of templates, evaluation of effectiveness of templates and continuous improvement that:
– Evaluates the quality of documents produced by users against MacVille guidelines.
– Describes the use (or misuse) of standard templates and macros by users.
– Describes possible amendments you could make to each form, in response to feedback provided and to ensure better quality outcomes for MacVille documentation. Review scenario and justify your possible amendments by referring to organisational plans and future requirements for the HR department with respect to output, document quality, budgetary constraints, etc.
Your assessor will be looking for:
• A sample (blank) form submitted, with a completed copy, feedback statement and amendments statement, submitted in paper copy for each of the three forms developed.
• An accompanying electronic form saved and submitted in a standard template format, for each of the three forms developed.
• A secondary worksheet in the template for each form, including clear instruction for:
o how to provide information for the document
o how and where to save the completed e-form
o how and where to submit the completed printed form
o particular sections of the form that should be checked prior to use.

Candidates must demonstrate the ability to present and clearly communicate instructions about use and completion of document templates.
You are required to conduct a training session for the class, demonstrating the instructions for using and completing one of the templates you have designed.
1. Conduct training session in class, demonstrating how to use and complete your template. The training should not take more than 10 minutes.
2. A participant should be selected to complete the template as per the demonstrated instructions.
3. Selected participant to provide verbal feedback on use of template.

Task 1

1. A one-page style guide addressing the requirements outlined in the procedure and should include the following:
• Audience and purpose - who is it for and how is this information relevant to them?
• Accessibility - how can this document be made available to the targeted audience and would there be any provisions for individuals with disability to obtain this information?
• Plain English - how the provided text is written; plain language, active voice, simple sentences, clearly and concisely, avoiding jargon, abbreviations acronyms or specific terminology and how it promotes key objectives/ messages.
• Conventions - detailing what are; abbreviations and contractions, acronyms, apostrophes, brackets, capital letters
• Fonts - type of fonts and size used in all office documents
• Headings - should it be bold, underline or in a font size bigger?
• Bullet points - how is this being used?
• Spacing - how many lines between paragraphs needed?
• Writing checklist - do the words flow easily, is the structure clear and allows readers to find things easily? Has the document been proofread for spelling and grammar? Has the document content been approved? Is copyright clearance required? If so, has it been obtained?

2. Use the text file ‘MACVILLE Disciplinary Dismissal Policy' and format it in MS Word according to the style guide you have established. Submit the reformatted policy as an example to illustrate your style guide.

Task 2

1. Review and identify three forms required by the organisation and provide the following:
• A blank copy of the three forms developed and inserted in the box below
• A set of completed copies for each of the three forms developed.
• Statement of feedback for each form.
• Explanatory notes for each of the 3 templates

2. Based on the forms which you have created, you would need to provide a presentation on the following:
• clear presentation and demonstration of instructions to use and complete your template
• observe the participant who is using and completing your template
• time for the participant to provide verbal feedback to you on the effectiveness of using the template.

Based on your presentation that you have deliver, your assessor would rate your presentation performance by utilizing the presentation and training demonstration marking rubric seen herein this assessment.

Attachment:- module.rar