Duties of Buyers
In today's complex business environment, organizations do not prefer to give all the buying responsibilities to a single person. In many organizations, a group of qualified and experienced people are responsible for executing purchasing decisions. For instance, one buyer may be assigned the task of purchasing all raw materials, another buyer the task of purchasing all electrical components, while yet another buyer may be given the task of purchasing all mechanical tools and instruments, and so on. As a result of this specialization, buyers become competent in procuring the commodities they buy regularly. Competent buyers have a complete understanding of the manufacturing processes of the organization and those of the vendors. They are also knowledgeable about the items they have to purchase. In addition, they have extensive information about the prevailing market conditions. Market information helps them choose the right supplier and negotiate the best prices.
Buyers have to be both cost and value conscious and should have good negotiating skills. They should be aware of all the legal aspects of purchasing. In addition, they should strive to build cordial and long lasting relationships with the suppliers. Buyers should also take feedback from and give feedback to sales representatives. Feedback can provide buyers with suggestions and information that can be used by their company's production department. Broadly, buyers' duties include negotiating prices, terms of sales, adjustments to purchase orders and preparing purchasing contract documents. Owing to the complexity of purchases and their impact on the success of an organization, purchase managers should be selected, trained, and rewarded accordingly.
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