Preparation of visual Aids ,Handouts and Feedback Forms

It is   always  better to prepare  visual  aids much  in advance of the presentation. Leaving  them for the  last moment  can on certain occasions force you to  rush  through  the entire procedure. There could be  instances when  there is  little or no scope  for  concretizing the  points  which you wish  to make and errors are bound  to creep  in. As visual  aids  are used as supports  to the presentation, error in the same are  sure to leave a  poor impact in the minds  of the audience. Whatever  we see  we tend  to believe more and  it leaves a greater and long lasting impression. Therefore  pause for a short  while  in the preparatory stage and take  time to think  and be creative  in the preparation  of visual  aids . the  transparencies or  slides should  be prepared neatly with  no over writing or spelling errors. The  material should  be well  spaced and written in  capitals or block  letters so that  listeners sitting at  the back  are also  able  to decipher  the contents.

Handouts should  also be  prepared  meticulously  and carefully. They should be given  to the  participants  prior to commencing the  session  so that  can  come  prepared at the  presentation  with focused queries. The  time which  would be otherwise spent in generating questions would  be saved if  this  strategy is observed. These handouts should  be extremely  well prepared as the  participants  are going  to take  them  back after the session  and probably  share  with  friends  and  colleagues experiences and insights gained from  the presentation on the  basis of these very handouts. A sloppy  performance is surely going  reveal you in poor light. The quality of the  presentation  plus  the handouts to a great  extent determines  your  acceptance in the midst of the  participants.

Feedback from  should  also be prepared well in  advance so that they  can be handed  to the  participants at the end of the presentation . points  which  need to  elaborated in the feedback.

Form is:

1.Information about  the audience

2.Level of  acceptance  of the  speaker

3.Scope for  improvement

4.inadequacies if any  in the  presentation

5.Expectations from the presentation

6.To what extent were they met

7.Gain from the session

8.Scope for further interaction.