Reference no: EM133902077

Scenario Summary
It is now October 22 and the project has been moving along mostly as expected. The wall prep has been completed, the new wall graphics have been printed, and the sharing board is currently being built and is almost ready for final approval from Church History. The wall graphic set of tasks are slightly ahead of schedule (the vendor's installer left today for Sixth Crossing with the intent of installing tomorrow), while the building of the sharing board is slightly behind schedule. Overall, you're not too concerned about the sharing board because there's a little bit of flexibility in the schedule that should keep everything on track.

However, you've just received word of something you were hoping not to hear: winter has come to Wyoming. In your daily check-in with the facilities manager (FM), he tells you he received word from the missionaries at Martin's Cove (another historic site nearby, where the wood shop used to build the sharing board is located) that the first snowfall of the year has come in and enough snow accumulated that roads are being closed. You quickly get on the phone with the vendor to get a status on their installer, and you find out he is stranded in Rock Springs. From what he can gather, the roads to Sixth Crossing are all closed, with no clear idea of when they will reopen.

You tell the vendor you'll call them back, and you quickly arrange a call with David, Drew Godfrey (FM), Stacie Ward, and Jacob Weber to discuss the next steps. You only have a few minutes to prepare for the call, so you note the following items of discussion:

The installer was meant to drive in, install the graphics, and drive home (i.e., no overnight stay was accounted for in the budget).
There are three separate highways between Rock Springs and Sixth Crossing (Hwy 191 to Farson, Hwy 28, and Hwy 789 to Sixth Crossing). Each will have to be open for the installer to get in and install the graphic.
Interstate 80 westbound is currently closed, but if it reopens sooner than the other three highways, one option will be to have the installer come home and we reschedule.
If Interstate 80 remains closed for a few days (i.e., the storm doesn't let up), we will need to look at the project budget and what impacts will occur for paying for hotel and food accommodations for the installer while he is stranded in Rock Springs.
The meeting goes as well as you could hope, and the feeling of the whole group is to get the installer home as soon as possible and reschedule the installation. Everyone understands this likely means a delay in the project, but since this risk was anticipated, everyone agrees this is the most prudent way forward.

UPDATE: As it turns out, the storm lingered for three days, meaning the installer was not able to return to Salt Lake City, UT, until October 25. All three highways between Rock Springs and Sixth Crossing remain closed, though you expect they will open soon if no more snow comes. However, the forecast is showing additional snow storms in the 10-day forecast, so predicting a time for the installer to try again feels a little tenuous.

Develop a risk response (to be included in your email draft Download email draft).
Create a detailed risk response that addresses the following:
Adjusted expectations for the timing of project completion (the schedule) and any budget considerations
Reassess the due dates for the remaining project tasks using the Kanban board linked above. As needed, adjust dates to minimize the impact of the delay. Get online assignment help from subject experts!
Note that your revised Kanban board will be submitted as part of this assignment.
Determine how the budget will be affected.
Vendor compensation
Reimbursement to the vendor for three nights of hotel stays and three meals a day.
Use a per diem of $150 per day for a hotel, $60 per day for meals, and $15 per day for incidentals.
Draft the email (using the following Microsoft Word document as a template: Email Draft.docx Download Email Draft.docx).
Write a professional email that's addressed to David Garland, Jacob Weber, Stacie Ward, and Drew Godfrey to inform them of the situation and the steps you're taking to resolve it. In your email, address the following items:
Overview: An overview of the current situation, referencing the weather delays and their impact.
The Current Plan (before the storm): Include dates, as shown in the Kanban board you downloaded from the link above.
Risk Management Plan: The weather risk as it's presented in the Risk Management
plan downloaded from the link above.
The Impact of the Weather Risk: Describe what has actually happened to the project due to this risk being realized.