Reference no: EM132818319

BSBPMG522 Undertake project work - Victoria University

Task - Finalise and Review Project

This task comprises of product-based methods of assessment in a simulated work environment.

You are required to:

• undertake a post-project review meeting with the project team,
• complete a budget variation report,
• complete a handover report,
• complete a project review report,
• obtain approval to finalise the project.

It has been designed to evaluate your ability to:

• achieve project deliverables,
• complete financial record-keeping associated with project and check for accuracy,
• ensure transition of staff involved in project to new roles or reassignment to previous roles,
• complete project documentation and obtain necessary signoffs for concluding project,
• review project outcomes and processes against the project scope and plan,
• involve team members in the project review,
• document lessons learned from the project and report within the organisation.

You are required to address the following:

• Task 4.1 Finalise and review the project:
o produce the following reports:
• post project review meeting minutes,
• budget variation report,
• handover report,
• post-project review report.
o obtain approval to finalise the project.
• Meet the word count where required,
• Use the scenario provided,
• Use the templates provided where required,
• For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria,
• If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.

Procedures

Using the workplace scenario information provided, you will work collaboratively with your project team to finalise a project (initiated, planned and managed in Task 2 and 3).
1. Review the assessment scenario, the business documentation (including policies and procedures), the work completed at project initiation, planning and execution phase and the project planning templates provided:
o Policies and Procedures - provided in a separate folder,
o Templates:
» 1 - Post project review meeting in Task 4.1,
» 2 - Budget variation report in Task 4.1,
» 3 - Handover report in Task 4.1,
» 4 - Project review report in Task 4.1,
» 5- Project Finalisation Approval.

2. Reflect on your work in this assessment when defining, planning and delivering the project.
3. In consultation with your project team, complete the financial record-keeping for the project:
a. compare budgeted spending with actual spending,
b. produce a budget variation report.
4. In consultation with your project team and management, assign project team members to roles. Obtain agreement on new roles and responsibilities.
5. Produce a handover report for the Project Sponsor (the trainer and assessor) for sign-off.
6. In consultation with your project team:
a. review the project's outcomes against objectives, including budgetary performance,
b. review team processes,
c. review the project management tools used, evaluate their contribution to the project and discuss possible alternatives,
d. discuss lessons learned from implementation of the project.
7. Produce a post-project review report for all stakeholders, including the Board of Directors, containing:
a. a review of project outcomes against objectives, including budgetary performance,
b. a review of team processes,
c. a review of the project management tools used, an evaluation of their contribution to the project and any recommendations for alternative tools for use in the future,
d. a discussion of lessons learned from implementation of the project,
e. recommendations for the implementation of future projects based on the lessons learned, ensuring your report takes account of specific organisational requirements, e.g. legislative requirements and strategic plans.
8. Submit documentation as per specifications.

Complete the following activities:

Task 4.1 Finalise and review the project

The project is now completed. Meet with the team and reflect on how the project was planned and delivered and produce the following reports:
• post project review meeting,
• budget variation report,
• handover report,
• post-project review report.

Attachment:- Finalise and Review Project.rar