Reference no: EM131484767 , Length: word count:2500

Case Study Task

You are planning the 31 December 2016 audit of Alex Blenheim Pty Limited, a discount clothing company based in Sydney but with outlets across New South Wales, Queensland and Victoria. Using the company's financial report, its budget for 2016 and industry benchmarks, as well as your understanding of Alex Blenheim under ASA 315, you have compiled the following preliminary information:

Key ratios include:

The business environment

Alex Blenheim operates in a low gross margin environment, which typically means that large volumes are required to cover overhead costs and generate profits. It also means that overheads need to be kept under control to ensure that a net profit results from its operations.

The company did not reach industry benchmarks with regard to profitability in the previous year, and budgeted to do better this in the current year. It thought that it could do so by keeping its costs down in relation to sales while allowing its gross margin to drop, evidently planning to generate a larger volume of sales.

The company also planned to improve its working capital management by reducing levels of inventory and accounts receivable. It budgeted for a drop in debt levels, indicating that it expected to produce a healthy cash flow to enable it to do so.

Inventory system

Alex Blenheim uses an on-line computer system. No items are manufactured in-house; rather, Alex Blenheim maintains a stock of raw materials and sub-contracts the manufacture of its items to factories in Fiji. Approximately 50 suppliers and sub-contractors are used and all have proven to be reliable. You have made the following notes about the inventory system:

Procedures for raw materials

Separate systems, staff and warehouses are maintained for both raw materials and finished goods.

Purchase orders are automatically generated by the computer when stocks of any raw material fall below 70% of the prior month's usage. The purchase orders contain the following details:

• date;
• supplier name and address;
• raw material needed.

Three copies of the purchase order are produced and distributed as follows:

• Copy 1-to warehouse to enable follow up of late orders.
• Copy 2-filed by accounts clerk in date order.
• Copy 3-sent to supplier.

When raw material stocks are received, the bar codes attached to the delivery boxes by the supplier are scanned into the system. A two-part Goods Received Note (GRN) is then produced:

• Copy 1-matched to warehouse copy of purchase order by stores staff.
• Copy 2-filed by accounts clerk.

The scanning process is aborted if the codes do not match those on the masterfile.

Procedures for finished goods

Production orders are automatically generated when finished goods fall below 60% of the prior month's sales. The production orders contain the following details:

• date;
• sub-contractor's name;
• raw materials required;
• finished goods needed.

Two copies of the production order are produced:

• Copy 1 - to raw materials store for use as a picking slip, then it is packed with goods and sent to the supplier.
• Copy 2 - filed by production controller in date order.

When the finished goods stocks are received, the bar codes attached to the delivery boxes by the supplier are scanned into the system. A two-part GRN is then produced:

• Copy 1 - matched to production controller's copy of production order.
• Copy 2 - filed by accounts clerk.

The scanning process is aborted if the codes to not match those on the masterfile.

General notes

The computer automatically selects the supplier of both raw materials and finished goods based on:

• the latest price (as per their most recent invoice).
• their delivery times (based on the number of days between the date the purchase/ production order is raised and the date the goods are scanned by the warehouse).

Password access is as follows:

• Stores staff (raw materials) - Purchase order printing for raw materials only. GRN printing for raw materials.
• Stores staff (finished goods) - GRN printing for finished goods.
• Production controller - Production order printing, masterfile amendments.
• Accounts clerk - Masterfile amendments.

Masterfile amendments

The stock masterfile contains details of:

• existing stock items including codes and warehouse location;
• approved suppliers and sub-contractors.

Orders will only be generated to suppliers and sub-contractors recorded on the masterfile. Masterfile changes are made by the production controller for both raw materials and finished goods inventory. A masterfile amendment form is completed by the production controller as a record of the changes made.

Question 1 -

Analyse the ratios with reference to the additional information. Identify the potential impact for the audit and any particular audit steps that need to be undertaken to reduce audit risk. For example, if there was a worsening inventory turnover, one of the audit steps would include a review for obsolete inventory.

Answer this question using the following headings:

(a) Ratio analysis (b) Audit impact (c) Audit steps to reduce risk

Question 2 -

Identify the weaknesses in the internal control system described above and the potential impact on your audit. Indicate the additional audit steps that you will need to undertake to reduce audit risk.

Answer this question using the following headings:

(a) Internal control weakness (b) Audit impact (c) Audit steps to reduce risk

Question 3 -

Develop and justify three (3) Computer Assisted Audit Techniques (CAATs) that you would use to assist you in this audit.