Reference no: EM132273690

Part -1

Written Activity

Purpose of the assessment

This assessment task is designed to evaluate your following skills and abilities to:

• analyse, interpret and compare a variety of textual material to determine key information and requirements.
• produce technical documents using a cohesive format to clearly and logically convey a range of information and data.
• facilitate discussions using listening and questioning techniques to confirm understanding and obtain required information.
• clearly articulate information using relevant language and techniques to obtain a mutually acceptable result
• apply knowledge of mathematical formulas to estimate monetary requirements against a project plan and calculate required timelines against tasks.
• monitor adherence to relevant standards, policies and procedures and consider own role in terms of its contribution to the broader goals of the work environment.
• tailor every communication to achieve its purpose, demonstrating a sophisticated understanding of the needs, interests, issues and priorities of each audience.
• recognize and anticipate an increasing range of familiar problems, their symptoms and causes, actively looking for early warning signs and implementing contingency plans.
• take responsibility for high impact decisions in complex situations involving many variables and constraints.
• operate from a broad conceptual plan, developing the operational detail in stages, regularly reviewing priorities and performance during implementation, identifying and addressing issues and reallocating resources.
• define benefits, costs, risks and feasibility from a broad range of perspectives, and think laterally to redesign aspects to address potential issues.
• understand the purposes, specific functions and key features of common digital systems and tools, and operate them effectively to complete routine tasks, adapting some functions to improve personal efficiency.

Your task is to research the following topics then outline your findings in a report. Use the questions below as a guide to your research:

Question 1 Identify the various policies and procedures in organisational project management.

Question 2 How should you critically analyse the policies and procedures related to project management?

Question 3 Briefly explain the safety management processes and procedures for the following in a workplace environment:
a. Conformance of PPE to industry and WHS standards.
b. The minimisation, control or elimination of hazards that may exist during work activities.

Question 4 Explain the importance of evaluating the impact of relevant legislation, codes, regulations and standards on the management of a communications project before commencing any management.

Question 5 Explain the role, and the impact of, the following on project development to implementation:
a. Commissioning procedures
b. Industrial issues
c. Roles and responsibilities
d. Skills audit

Question 6 What information should be considered when conducting an evaluation on the telecommunication systems, including their impact on a project?

Question 7 What is the role that that site engineering has on the development of a project management plan?

Part -2

Answer the following questions either verbally with your assessor or in writing.

1. What information will need to be used to develop a project proposal?

2. Explain one method which could be used to document the role of major stakeholders in a project.

3. Why is it important to document the implications for a project?

4. What risk elements should be considered when developing a risk management strategy to present to the stakeholders for agreement? List at least five.

5. What is it necessary to ensure when checking for compliance with the technical requirements of the particular project?

6. What information will need to be considered when selecting project management computer software?

7. Why should you conduct a skills audit of the personnel?

8. Briefly explain the steps in the CPM to draw a network diagram, to be used to determine participants' responsibilities.

9. What method could be used to sequence and coordinate the activities required for a specific project?

10. What tools could you use to determine the critical path, to optimise the timing of project deliverables?

11. How will you assess the viability of project estimates?

12. Explain one risk assessment tool which could be used to perform a risk analysis, so as to determine any factors that may hinder project deliverables.

13. What methods than can be used to assess the progress of the project, to identify required contingencies?

14. What information will you need to include when determining, discussing and agreeing with clients on updates and recommendations?

15. What steps will need to be taken if contract variations are required?

16. List the provisions which will need to be made for commissioning and project completion.

17. Once the final project documentation has been completed it will be necessary to ensure that it is formally presented to the client, including what range of additions?

18. List the documentation standards which will need to be considered for the documenting and archiving of project documentation.

19. How do you obtain sign off for the project?