Reference no: EM132404870 , Length: word count:1000

Task 1: Knowledge Questions

Question 1 - Give two (2) examples of project management tools and how they contribute to a project. (Approx. 50 words).

Question 2 - Outline types of documents and other sources of information commonly used in defining the parameters of a project. (Approx. 40 words).

Question 3 - Explain processes for identifying and managing risk in a project. (Approx. 50 words).

Question 4 - In no more than 200 words, outline the organisation's mission, goals, objectives and operations and how the project relates to them.

Question 5 - Explain the organisation's procedures and processes you need to follow for managing your project including:

Lines of authority and approvals

Quality assurance

Human resources

Budgets and finance

Recordkeeping

Reporting

(Approx. 50 words each point).

Question 6 - What are the project work health and safety requirements that apply to your project? (Approx. 50 words).

Task Description -

You are a recruit from AMPLITUDE management consultancy. Co-owner Andrew Campbell has sent you on assignment to the client firm Australian Hardware.

You are required to undertake a straightforward project, which includes developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learned for application in future projects.

Your completed project will be approximately 1000 words in length. All reports and evidence must be uploaded into Canvas once completed.

The intranet tab on this site will lead you to the relevant Australian Hardware Store documents. A range of other documents within this intranet page will provide valuable background information about the operation of the business.

Simulated Scenario - Australian Hardware Store

Part A - Project plan

You are required to demonstrate your ability to create a project plan. The project plan must incorporate all the project plan specifications within the project plan template. Your completed project plan will be approximately 1000 words in length.

Project title

Project purpose

Relationship to other related projects

Project objectives - The project objectives should be aligned to the organisation's strategic context, including: Mission, Goals, Objectives, Operations and Organisational structure.

Ensure that you outline the organisation's mission, goals, objectives and operations and how the project relates to them.

Scope (include key deliverables and documentation)

Key People - Include a short explanation of how each of the key people contributed to the development of this project plan.

Part B - Project planning meeting

You conducted a project planning meeting with with your project team to discuss and determine the following:

a) project objectives

b) project purpose

c) relationship to other projects

d) scope of the project

Briefly summarise the outcome of the meeting. (approx. 50 words).

Part C - Clarification email

Your project team identified an issue in relation to the scope of the project. They believe that feedback should be within the scope of the project. Draft an email to your manager seeking clarification as to whether this can be included in the project. At the same time, you will need to confirm with your manager whether this project is related to any other projects being undertaken by the organisation.

Part D: Project monitoring and implementation

Provide evidence of record-keeping in the form of at least three status reports for management (and other relevant stakeholders) at progress intervals of 25%, 50% and 75% during the project, using the templates provided.

Outline the support that team members may require over the life of the project. Provide an example of how you would provide that support regarding specific needs to ensure that the quality of the expected outcomes of the project and documented timelines are met.

Outline examples of when and how the communication and risk-management plans would be used in the project plan. Provide evidence of implementing communication and risk-management plans.

Summarise the deliverables the project plan needs to achieve and by what time they need to be achieved. Outline three examples of what might cause the deliverables to not be achieved.

Part E - Project finalisation

You conducted a project review meeting with your project team. In the meeting you discussed with your team and determined the following:

a) Whether objectives and deliverables were achieved

b) What worked well

c) Lessons learned

Using the provided templates, complete the following project finalisation processes, including all specified sections and details.

A signed-off Project Closure report. The report must specifically address finalised financial records, how the project documentation will be archived and the transition plan for team members to new or previous roles.

Document and evaluate the outcomes of the post implementation review and prepare a report identifying opportunities for improvement.

Draft an email to send the finalisation document to stakeholders outlining how the decision was made in relation to opportunities for future improvements.

Attachment:- Assignment File.rar