Reference no: EM131659720 , Length: 6

As members of project teams, health informatics professionals will be expected to present information to organizational leaders during the project life cycle.

Reporting progress to stakeholders in oral or written form is effective in informing others how the project is meeting its goals. A presentation may also be used as a format to educate and respond to questions, thereby communicating collaboration and inclusiveness among all involved.

Read the attached "Electronic Health Record System Presentation" for the context of this assessment. In your presentation, focus on one of the four functional areas in which the electronic record system will be used:

• Hospital

• Outpatient clinics

• Personal health record

• Health information exchanges

Task:

A. Create a schedule using a chart format (such as, Excel, or other type) by doing the following:

1. Create a timeline for the implementation of the electronic health record (EHR) for your chosen functional area.

• Include start-finish times, project milestones, and organizational roles for specific individual responsibilities

2. Explain how you developed the timeline and milestones.

B. Create an essay with charts, illustrations, or diagrams (3 to 6 pages) in which you do the following for your chosen functional area:

1. Discuss the roles of EHR project team members.

2. Discuss the role of the project team manager.

3. Analyze how the use of the electronic record will impact work flow by changing how health information is managed.

4. Discuss possible challenges in implementing the electronic health record.

a. Recommend solutions to these challenges.

5. Explain how the use of the new technology will affect the entire organization.

C. When you use sources, include all in-text citations and references in APA format.

Note: When bulleted points are present in the task prompt, the level of detail or support called for in the rubric refers to those bulleted points.

Note: When using sources to support ideas and elements in a paper or project, the submission MUST include APA formatted in-text citations with a corresponding reference list for any direct quotes or paraphrasing. It is not necessary to list sources that were consulted if they have not been quoted or paraphrased in the text of the paper or project.

Use this scenario when answering and writing the paper.

Electronic Health Record System Presentation

Nearly a year ago, the healthcare organization you are working for decided to invest in an electronic health record system. The organization is composed of a hospital with 50 beds and several outpatient clinics. In addition, the organization has made the decision to offer a personal health record and to become a participating member in a regional health information exchange.

Your supervisor selected you to be a member of the core project team responsible for developing, organizing, and managing all phases of the adoption of the electronic health record across the organization. The project team leader is your supervisor, the manager of the health information management department.

The project team went through the process of investigating industry trends in the use of the electronic health record. The team spent months visiting with organizational leaders, medical and clinical staff, and all ancillary staff in determining current workflow needs for an electronic system. The team provided education about the electronic record and listened to staff concerns about its implementation during numerous sessions.

The project team spent several months on the vendor selection process. Requests for proposals were solicited, and vendors made demonstration presentations to the project team and selected staff members. After weeks of negotiation and discussion with the administrative team, the team has selected a vendor and is ready to begin the implementation plan.

At this time, the chief executive officer (CEO) has requested that the core project team members attend this month's meeting of the organizational board of directors. They have been kept apprised of the project through monthly briefings by the project team manager.

However, the CEO has been pleased with the leadership skills shown by all of the project team members and has requested that each member participates in a presentation to the board of directors. The CEO is eager for the board members to meet each team member in recognition of their hard work.

The presentation will take the board members through the year-long process the project team has just completed and will describe the upcoming months as the project team oversees testing the system, training the staff, and gradually adopting the new technology throughout the organization.

There will be separate presentations given by several project team members that describe the impact the new technology will have on the hospital and on the outpatient clinics in the implementation of the personal health record and in the relationship with the regional health information exchange. As a member of the project team, you are one of these presenters.

Although the board of directors is knowledgeable about the healthcare organization, the CEO believes the board's knowledge of the electronic record's usefulness and all its components are limited. The CEO believes that they need to be informed of the full scope of its capabilities and how it will change the manner in which work is done within the organization.

The new information system will provide decision support to the medical staff and clinicians to enhance quality and safety in patient care. It will facilitate efficiency and accuracy in business functions and improve the management of all aspects of health information. It will allow administrators to more fully access health data for reports and strategic planning.

It will position the organization as leaders as the future of healthcare delivery continues to be restructured through technology. Including a personal health record as an option for all patients will provide good customer service to patients and ensure the inclusion of quality