Describe the different phases of the project lifecycle

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Reference no: EM133631445

Manage project time

Task 1 - Knowledge Test

Q1: A) Describe the five (5) techniques used for estimating the resource effort in a project. Answer in 150- 200 words.
B) Describe any five (5) techniques used in estimating activity durations in a project. Answer in 100 - 150 words.

Q2: Describe the procedure to identify the critical path in a project. Answer in 150- 200 words.

Q3: Describe the six (6) steps involved in managing changes to project baselines. Answer in 50 - 70 words.

Q4: Describe the different phases of the project lifecycle. Answer in 150- 200 words.

Q5: Describe any five (5) best practice time management techniques used in project management. Explain each technique in 20 - 40 words.

Q6: List any six (6) project scheduling tools and techniques and explain each in 1 - 2 sentences.

Q7: Describe work breakdown structure and its application to project schedules. Answer in 100 - 150 words.

Q8: Outline any five (5) considerations in the estimation of duration and effort of a project, sequences and dependencies of tasks. Explain each consideration in 10 - 30 words.

Q9: What are the six (6) ways to measure progress of activities in a project? Answer in 150 - 200 words.

Q10: A: Define schedule impact analysis in 1-2 sentences.
B: List any five (5) types of schedule impact and describe each in 30 -50 words.

Q11: A) What is the importance of project review? Answer in 100 - 150 words.

B) What is the importance of updating the agreed schedule changes? Answer in 100 - 150 words.

Q12: What is the importance of contingency planning in developing responses to potential or actual schedule changes? Answer in 50 - 70 words.

Q13: A: What is project evaluation? Describe it in 30 - 50 words.
B: List any five (5) principle of project evaluation.

Q14: A) Describe any eight (8) reasons for time management issues in project management. Answer in 50 -100 words.
B) Explain time management and its implications on project resources, costs and risks in 70 - 100 words.

Task 2 - Project

Purpose of the assessment

This assessment task is designed to evaluate your following skills and abilities:

• Skills to create work breakdown structure and estimate duration and effort, sequence and dependencies of tasks to achieve project deliverables and enable effective planning and control.
• Skills to identify schedule impact on project time management, resource requirements, costs and risks by using project management tools and techniques.
• Skills to achieve an agreed schedule baseline.
• Skills to communicate about schedule with stakeholders.
• Reading skills to collect, review, interpret/understand and analyse/review text-based business information from a range/number of sources.
• Written and oral/speech communication skills to organise and deliver information to effectively communicate on determining project schedule to a range of stakeholders/interested people.
• Numeracy/numbers- mathematical skills to interpret/understand mathematical data when reviewing and analysing scenario/setting-situation business information.
• Skills to work independently/freely as well as collaboratively/together to make decisions about determining project schedule.
• Skills to interact/cooperate with others using appropriate conventions/systems when communicating to, and consulting/discussing with stakeholders/interested parties.
• Ability/Skills to sequence/in order and schedule/plan activities and manage communication.
• Skills to analyse relevant/appropriate information to identify scope/range of work, goals and objectives and to evaluate/review options/other choices.
• Skills to use familiar/known digital technology to access/get to information, document findings/results and communicate them to stakeholders.

Task instructions

• This is an individual assessment.
• To ensure your responses are satisfactory, you should consult a range of learning resources and other information such as handouts, textbooks, learner resources etc.
• This assessment task requires you to assume/ take on the role of a Project manager at Wilson and Jones marketing and advertising company.
• You are required to do following activities in this assessment task:
A. Develop project schedule.
B. Participate in an interactive role play on achieving an agreement over schedule baseline.
• Activity A of this assessment task requires you to develop project schedule using project management software (specified by your RTO).
• You must consider project milestones given in the scenario to prepare project schedule.
• Activity B of this assessment task requires you to participate in an Interactive role play, assuming the role of the Project Manager at Wilson and Jones, marketing and advertising company, detailed in the given scenario.
• Time allowed for interactive role play is 10 -15 minutes.
• Your Trainer/ Assessor must assess the performance as per the performance criteria and checklist provided.
• This activity will require you to participate in an Interactive role play, assuming the role of the Project Manager at Wilson and Jones, marketing and advertising company, detailed in the given scenario.
• You will be required to prepare and present a handout about this information to all team members/trainer/assessor.
• The Trainer / Assessor will act as the Project Sponsor and three other students will act as the IT Manager, the Sales Manager and the Contract Manager respectively.
• Your assessor will assess your work according to the given performance criteria/ performance checklist.
• You may attach a separate sheet if required.

The assessment can be completed in one of the following assessment environments:
• Online environment
• Simulated environment/ Classroom environment
• Workplace environment

Assessment task instructions
• The purpose of this assessment task is tomanage time during projects.
• The training organisation must ensure that the online assessment environment is in accordance with the requirements specified.
• The training organisation will assign a supervisor to the student.
• The training organisation will provide the resources required to complete the assessment task.
• The student must use the templates provided to document their responses.
• The student must follow the word-limits specified in the templates.
• The trainer/assessor must assess the student using the performance checklist provided.

Assessment task environment
This assessment task will be completed in an online environment prepared by your training organisation.
All required resources to complete the assessment task will be discussed with the student before they commence the assessment. The online environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions.
Requirements for the online assessment environment
The trainer/assessor will ensure that the online assessment environment is set up to complete this assessment task.
The online environment consists of:
• A learning management system where the student will be required to complete their job-related tasks and activities
• The standard operating/workplace procedures related to the tasks and activities.
• The trainer/assessor will provide the student with assistance throughout the assessment activity.

Resources, tools, and equipment requirements
The following resources, tools and equipment required to complete the assessment task will be discussed with the student before they commence the assessment:
• Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities
o Please refer to the roles and responsibilities section for more information
o This should be organised by the training organisation either via, LMS, telephone conferences, video conferencing or anything of a similar nature
• examples of project schedules, reports and feedback from project stakeholders regarding time management.

Assessment scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.

Roles and responsibilities
As part of your job role, you have the following job responsibilities:
• Identifies, interprets and analyses textual information obtained from a range of sources
• Drafts and develops documentation required for project scheduling and reporting using appropriate formats and language
• Participates in verbal exchanges using clear and detailed language and appropriate non-verbal features to convey expectations and advise others on progress
• Calculates time requirements for project scheduling
• Uses basic mathematical formula to determine costs and other necessary resources
• Identifies requirements of important communication exchanges, selecting appropriate channels, format, tone and content to suit purpose and audience
• Plans and schedules complex activities, monitors implementation and manages relevant communication
• Monitors actions against goals, adjusting plans and resources where necessary
• Uses analytical skills to review and evaluate process and decide on future improvements
• Uses digital applications to access, organise, integrate and share relevant information in effective ways
Task requirements

This assessment task requires you to manage time during projects. The assessment activities are mentioned within the assessment task.

Assessment task instructions
• The purpose of this assessment task is tomanage time during projects.
• The training organisation must ensure that the simulated assessment environment is in accordance with the requirements specified.
• The training organisation will assign a supervisor to the student.
• The training organisation will provide the resources required to complete the assessment task.
• The student must use the templates provided to document their responses.
• The student must follow the word-limits specified in the templates.
• The trainer/assessor must assess the student using the performance checklist provided.

Simulated environment requirements

Assessment task environment
This assessment task will be completed in a simulated environment prepared by your training organisation.
The simulated environment will provide you with all the required resources (such as the equipment and participants, etc.) to complete the assessment task. The simulated environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions.
Requirements for the simulated assessment environment
The trainer/assessor will ensure that the simulated assessment environment is sufficient to complete this assessment task.
The simulated environment consists of:
• The training organisation as the workplace where the student will be required to complete their job-related tasks and activities
• The standard operating/workplace procedures related to the training organisation
• The trainer/assessor will provide the student with assistance throughout the assessment activity.

Resources, tools, and equipment requirements
The following resources, tools and equipment will be made available by the training organisation at the simulated workplace to complete this assessment task:
• Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities
o Please refer to the roles and responsibilities section for more information
• examples of project schedules, reports and feedback from project stakeholders regarding time management.
Simulated assessment scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.

Task requirements
This assessment task requires you to manage time during projects. The assessment activities are mentioned within the assessment task.

Assessment task instructions

• The purpose of this assessment task is tomanage time during projects.
• The training organisation must ensure that the workplace assessment environment is in accordance with the requirements specified.
• The workplace will assign a supervisor to the student.
• The trainer/assessor can also act as a supervisor to the student as well.
• The workplace will provide the resources required to complete the assessment task.
• The student must use the templates provided to document their responses.
• The student must follow the word-limits specified in the templates.
• The trainer/assessor must assess the student using the performance checklist provided.

Workplace scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.

The supervisor can be your trainer or assessor or a different trainer or assessor or a staff member (including mentors) from the training organisation.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
• Identifies, interprets and analyses textual information obtained from a range of sources
• Drafts and develops documentation required for project scheduling and reporting using appropriate formats and language
• Participates in verbal exchanges using clear and detailed language and appropriate non-verbal features to convey expectations and advise others on progress
• Calculates time requirements for project scheduling
• Uses basic mathematical formula to determine costs and other necessary resources
• Identifies requirements of important communication exchanges, selecting appropriate channels, format, tone and content to suit purpose and audience
• Plans and schedules complex activities, monitors implementation and manages relevant communication
• Monitors actions against goals, adjusting plans and resources where necessary
• Uses analytical skills to review and evaluate process and decide on future improvements
• Uses digital applications to access, organise, integrate and share relevant information in effective ways

Task requirements
This assessment task requires you to manage time during projects. The assessment activities are mentioned within the assessment task.

Assessment Task 2: Project

Scenario: Student must refer to the case given in Annexure 1 and additional scenario given in the task.
Task:
A) Develop project schedule
The project manager decides to develop the project schedule as per the task requirements. He needs to create the work break down structure for all tasks and subdivide the individual tasks so that he can develop project schedule accordingly, estimate duration and effort for each task and then determine the impact of project schedule on project time management, resource requirements, costs and risks. The following milestones are noted by the project manager:

Student must assume himself/ herself as the Project Manager and prepare project schedule using planning software (as specified by the RTO).
Project schedule must incorporate the following points:
PRJ2.1: Create a work breakdown structure (up to at least three levels) for the project including:
• Tasks
• Milestones
PRJ2.2: Develop an estimate of duration and effort for each task of the project as well as task sequences and dependencies using work bread down structure.
PRJ2.3: Determine the impact of project schedule using project scheduling techniques and tools such as critical path analysis and schedule network analysis.

B) Participate in an interactive role play
The project manager is going to finalise the schedule baseline. He wants to achieve an agreement from all important stakeholders on the schedule baseline. So, he decided to interact with them through a presentation.
Student must assume themselves as the Project Manager and participate in an interactive role play on achieving an agreement for schedule baseline. The trainer / Assessor will act as the Jamie Anderson, the Project Sponsor and three other students will act as Rick Shepperton, the IT manager, Chris Andrews, the sales manager and John Gayle, the contract manager respectively.
Interactive role play must incorporate following point:
PRJ2.4: Get an agreement over schedule baseline by discussing about the resources required and timelines to complete individual tasks. Submit the approved baseline schedule to the relevant stakeholders (Trainer/ assessor) through E-mail.

Task 3 -Project (PT)

Task instructions

• This is an individual assessment.
• To ensure your responses are satisfactory, you should consult a range of learning resources and other information such as handouts, textbooks, learner resources etc.
• This assessment task requires student to assume/ take on the role of a Project manager at Wilson and Jones marketing and advertising company (Business case (refer to Annexure 1)).
• You are required to do following activities in this assessment task:
A. Implement project schedule.
B. Participate in an interactive role play on developing responses to schedule changes.
C. Prepare a report on assessing time management outcomes.
• You must write your responses as per the provided template to you.
• Word limit to complete the report (part C) is 150-200 words.
• Your Trainer/ assessor must assess the performance as per the performance criteria and checklist provided.
• This activity will require you to participate in an Interactive role play, assuming the role of the project manager at Wilson and Jones, marketing and advertising company, detailed in the given scenario.
• You will be required to prepare and present a handout about this information to all team members/trainer/assessor.
Assessment task environment
This assessment task will be completed in an online environment prepared by your training organisation.
All required resources to complete the assessment task will be discussed with the student before they commence the assessment. The online environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions.
Requirements for the online assessment environment
The trainer/assessor will ensure that the online assessment environment is set up to complete this assessment task.
The online environment consists of:
• A learning management system where the student will be required to complete their job-related tasks and activities
• The standard operating/workplace procedures related to the tasks and activities.
• The trainer/assessor will provide the student with assistance throughout the assessment activity.

Online assessment scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.

This assessment task requires you to manage time during projects. The assessment activities are mentioned within the assessment task.

Assessment task environment
This assessment task will be completed in a simulated environment prepared by your training organisation.
The simulated environment will provide you with all the required resources (such as the equipment and participants, etc.) to complete the assessment task. The simulated environment is very much like a learning environment where a student is able to practice, use and operate appropriate industrial equipment, techniques, practices under realistic workplace conditions.

Requirements for the simulated assessment environment
The trainer/assessor will ensure that the simulated assessment environment is sufficient to complete this assessment task.
The simulated environment consists of:
• The training organisation as the workplace where the student will be required to complete their job-related tasks and activities
• The standard operating/workplace procedures related to the training organisation
• The trainer/assessor will provide the student with assistance throughout the assessment activity.

Resources, tools, and equipment requirements
The following resources, tools and equipment will be made available by the training organisation at the simulated workplace to complete this assessment task:
• Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities
o Please refer to the roles and responsibilities section for more information
• examples of project schedules, reports and feedback from project stakeholders regarding time management.
Simulated assessment scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.
Roles and responsibilities
As part of your job role, you have the following job responsibilities:
• Identifies, interprets and analyses textual information obtained from a range of sources
• Drafts and develops documentation required for project scheduling and reporting using appropriate formats and language
• Participates in verbal exchanges using clear and detailed language and appropriate non-verbal features to convey expectations and advise others on progress
• Calculates time requirements for project scheduling
• Uses basic mathematical formula to determine costs and other necessary resources
• Identifies requirements of important communication exchanges, selecting appropriate channels, format, tone and content to suit purpose and audience
• Plans and schedules complex activities, monitors implementation and manages relevant communication
• Monitors actions against goals, adjusting plans and resources where necessary
• Uses analytical skills to review and evaluate process and decide on future improvements
• Uses digital applications to access, organise, integrate and share relevant information in effective ways
Task requirements
This assessment task requires you to manage time during projects. The assessment activities are mentioned within the assessment task.

Resources, tools, and equipment requirements
The following resources, tools and equipment must be available at the workplace to complete this assessment task:
• Workplace personnel/stakeholders to participate in the questioning session requires active participation in a range of creative thinking activities
o Please refer to the roles and responsibilities section for more information
• examples of project schedules, reports and feedback from project stakeholders regarding time management.
Workplace scenario
You are required to manage time during projects. You are required to read and understand a predetermined issue and/or situation and participate in a number of assessment activities.
The following are the goals and objectives to complete this assessment task:
• Determine project schedule
• Develop work breakdown structure with sufficient detail to enable effective planning and control
• Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
• Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
• Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
• Implement project schedule
• Implement mechanisms to measure, record and report progress of activities according to agreed schedule
• Conduct ongoing analysis to identify baseline variance
• Analyse and forecast impact of changes to the schedule
• Review progress throughout project life cycle and implement agreed schedule changes
• Develop responses to potential or actual schedule changes and implement them to maintain project objectives
• Assess time management outcomes
• Review schedule performance records to determine effectiveness of time management activities
• Identify and document time management issues and recommend improvements
A supervisor will be assigned to you by your training organisation. The supervisor can answer your questions related to understanding the requirements associated with the assessment task. The supervisor will act according to job role and responsibilities.

Assessment Task 3: Project (PT)

Scenario:
Student must refer to the given case study in Annexure 1, UAT1 and additional task given in the scenario.
Task:
A) Prepare a report.
In continuation with UAT2, the baseline schedule has been prepared and approved by all stakeholders. Six (6) months have passed, and the project is in full swing. As usually happens in most of the projects, there were variations in the estimates done during project baseline schedule preparation and actual performance owing to various compelling reasons. Following is the status of different milestones:
Student must assume himself/ herself as the project manager and prepare a report on implementing project schedule.
PRJ3.1: Measure and record the progress of activities in comparison to the agreed schedule.
PRJ3.2: Identify baseline variance through time impact analysis technique.
PRJ3.3: Forecast the effect of present status and the proposed changes on the outcome of the project and identify options to improve the performance as per the given template 3.
PRJ3.4: Monitor progress of project and Update the schedule for the present task status.

B) Participate in an interactive role play
The project manager decides to communicate with the project sponsor and discuss with him about the changes in the project schedule because of the changes in the scope of the project.
Student must assume himself/ herself as the project manager and participate in an interactive role play on developing responses to schedule changes. Trainer/ Assessor will act as the project sponsor.
Role play must incorporate the following points:
PRJ3.5: Discuss about the project schedule changes and develop responses to it to maintain project objectives.
PRJ3.6: After the interactive role play, fill out the given template and note down the responses to implement them in project schedule.

C) Prepare a report
The project has been completed with 10% additional time above the schedule time. The company wants to identify the reasons for the delay and take appropriate actions to improve upon their performance in future projects.
The project manager is asked by the management of the company to prepare a report on assessing time management outcomes and submit to them so that the findings can be used as a reference in the future projects.
Student must assume himself/ herself as the project manager and prepare a report on assessing time management outcomes.
PRJ 3.7: Review the overall project performance with respect to the delivery schedule and determine the effectiveness of time management activity.
PRJ3.8: Identify time management issues faced during the entire project management and describe ways to improve these issues.

Report on assessing time management outcomes
Company:

Reviewed overall project performance with respect to the delivery schedule:

Identified time management issues:

Ways to improve:

Attachment:- Manage project time.rar

Reference no: EM133631445

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