Reference no: EM132692598 , Length: word count:4000

BSBITU306 Design and produce business documents

QUESTION 1 Provide a brief explanation of at least three software applications that can be used to develop business documents. For each software application give an example of a business document that can be developed using the software.
QUESTION 2 Outline three functions of word processing software.
QUESTION 3 Describe the two ways that Word documents can be formatted.
QUESTION 4 Discuss three ways that formatting can be used to improve the appearance and readability of a document.
QUESTION 5 Outline three main features of Power Point.
QUESTION 6 Explain the purpose of a style guide.
QUESTION 7 List three examples of information that could be included in a style guide.
QUESTION 8 Give three style choices that will enhance a document and make it easier to write it.
QUESTION 9 List at least two barriers to successfully implementing an organisation's policies and procedures. Suggest a strategy that could address each of these.

Assessment 2

Complete the following activities:

1. Produce a draft of the newsletter.
This part of the assessment task requires you to develop the first draft of your newsletter. Use the Newsletter Template, the Newsletter Example, and the Burleigh Style Guide to guide your formatting choices.

When you have completed the first draft of your newsletter, save the draft according to the naming conventions documented in the Style Guide and in the required folder. Note that you will be required to submit a screen shot of the final folder and files. The files should show all versions of the newsletter from first draft to final.

2. Print out a copy of the Document Checklist and fill out the right-hand column in pen or pencil.
When you have completed this, review your first draft of the newsletter against the document checklist, consulting the Burleigh Accountant's Style Guide to ensure that you have met all the Style Guide requirements.

3. Produce a second draft of the newsletter.
Edit your first draft of the newsletter, drawing on insights gained during your review.
Save this updated version (second draft) of your newsletter in the relevant folder.

4. Send an email to your Office Manager (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
The text of the email should summarise what is in the attachments.

Attach both drafts of the newsletter to the email.
Provide the hard copy of your marked-up checklist to your assessor at this time also.

5. Participate in a meeting with the Office Manager (your assessor).
During the meeting, you are required to demonstrate effective communication skills as follows:
• Use of appropriate style (formal), tone (encouraging, respectful) and vocabulary (professional, business language) for the meeting
• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

At the meeting, your Manger will also provide you with some additional information about design requirements, which you must follow when developing your newsletter.

Your assessor will observe you while you edit your newsletter to ensure that you can:
• Change column and font colours within the newsletter
• Correctly use your phone or iPad to import a photo into the newsletter.
• Use the help menu to assist with completion of tasks. This will involve showing your assessor that you know how to access the help menu and how to seek assistance about a topic to be advised by your assessor.

During the meeting, demonstrate to your assessor that you can complete the task, as well as explain what you are doing.
At the conclusion of the meeting, your Office Manager will provide you with a timeline for the final draft to be completed. It is an important part of this assessment that you able to produce this within the given time.

6. When your meeting has been concluded, develop a third draft of your newsletter, ensuring that it incorporates any changes that your assessor may have suggested. Save this version of the file to the folder with the other versions.

7. Print a copy of your third draft.
Print the document out according to conservation requirements.
Proofread the printed document, marking the pages with pencil or pen to indicate changes that you would like to make. You should find at least one change (wider columns? More centred on the page?) that you wish to make to each page.
You are to give this marked-up hard copy to your assessor when completing activity 10.

8. Using your marked-up third draft, produce a final draft of the newsletter, incorporating the changes that you determined in the previous activity.
Save this version of the file to the folder with the other versions.
Print out a copy of the final draft according to conservation requirements.
You are to give this hard copy to your assessor when completing activity 10.

9. Take a screen shot of the final folder and files.
The files should show all versions of the newsletter from first to final draft.

10. Send an email to your assessor.
The text of the email should be

Assessment 3

Task Summary

This assessment task requires students to develop a Power Point using Power Point software and to email the Power Points to the Officer Manager using email software.

This assessment is to be completed in the simulated work environment. Your assessor will provide further guidance on this.

Required Resources
- Computer with Microsoft Office installed
- Access to the internet for research
- Burleigh Accountants Style Guide

Carefully read the following:

All new staff members at Burleigh Heads are required to participate in an induction. It has recently been identified that new staff members also need to be inducted in setting up their work station to meet health and safety requirements.

Your Manager has asked you to develop a short PowerPoint presentation that can be provided to staff as part of their induction to assist them to set up their workstation correctly.

Your Manager has asked you to develop a PowerPoint presentation based on the following information:

Complete the following activities:
1. Make notes on the presentation that you will develop.
Review the requirements for the task as set out in the scenario information, as well as the Style Guide. Then, to prepare for a meeting with the Office Manager (your assessor), develop and type up notes on the key requirements of the task including:
- The software you will use to complete the task.
- An outline of the layout and style of the presentation asset out in the Style Guide.
- Design elements of the presentation, including the templates you have selected.
- Your understanding of the content of the PowerPoint presentation.

2. Develop a first draft of your presentation.
This part of the assessment task requires you to develop only the first draft of your PowerPoint presentation. It is important to remember that this is not your final draft, and that you will be making numerous changes to it before you have your final draft. Its purpose is to give yourself, and your assessor, a look at how the presentation will look generally, and how close it adheres to the notes that you have taken.

When you have completed the first draft of your presentation, save the draft according to the naming conventions documented in the Style Guide and in the required folder. Note that you will be required to submit a screen shot of the final folder and files. The files should show all versions of the presentation from first draft to final.

3. Write an email to your Office Manager (your assessor), requesting a meeting. The text of the email should be in correct English, with no spelling or grammatical errors.

The email text should include the notes that you have made.
Attach the first draft of your presentation to the email.

Your assessor will answer the email with the time and date of your meeting.

4. Participate in a meeting with your Office Manager.

The purpose of the meeting with the Office Manager to discuss and confirm the format and style of the PowerPoint presentation as you set out in the notes you have developed

At the meeting, your assessor will also provide you with some additional information about production timelines and design requirements, which you must follow when developing your Power Point presentation.

During the meeting, you are required to demonstrate effective communication skills as follows:
• Use of appropriate style (formal), tone (encouraging, respectful) and
vocabulary (professional, business language) for the meeting
• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

Your assessor will also observe you developing your PowerPoint presentation to assess that you are able to use the functions correctly, including changing font and styles.

Your assessor will also ask you to demonstrate use of the help menu. This will involve showing your assessor that you know how to access the help menu and how to seek assistance on a topic that will be advised by your assessor.

5. Complete the second draft of your presentation.
Revise your first draft of the presentation, incorporating changes suggested during the meeting with your assessor.
Save the second draft as you did the first.
6. Print a copy of the second draft of your presentation.
Ensure that this is printed as set out in the Style Guide.
Make notes with pen or pencil on this hard copy, finding at least one change that you want to make to each slide.
Check that all spelling and grammar is correct.
Also consult the Burleigh Accountant's Style Guide to ensure that you have met all the Style Guide requirements.
7. Complete the final draft of your presentation.
Using the handwritten notes that you have made, make a final version of the presentation, and save this version as you did to the previous two.
8. Take a screen shot of the final folder and files.
The files should show all versions of the presentation from first to final draft.
9. Send the final draft of the newsletter and the folder screenshot to your assessor as email attachments within the designated timeline.
Provide the hard copy of your marked-up second draft to your assessor at this time also.

Attachment:- Assessment.rar