Example of minute writing, English

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Minutes of the meeting of the human resource department held on Monday, 6 February 2006, at 3.30 p.m. in Rom L1-2, Wisma Maju.

Present :     Mr John (Head of Department) - Chairperson.

                    Ms Rose (Secretary)

                    Mr Mathew

                    Ms Sherry

Absent  :      Ms Patricia - on medical leave

(with apologies)                                                                                      Action by

  1. Mr John welcomed the participants to the meeting

           and thanked them for their presence. He also took note

      of Ms Patricia absence as she was on medical leave for

      two days.

 

(Confirmation of Minutes)

  1. The minutes of the previous meeting held on 28 January

           2006 were confirmed. Mr Mathew (proposer); Ms Sherry

     (seconder).

 

(Main Agenda)

  1. Mr John asked for suggestions on ways to improve staff

           relationships with one another.

        Ms Rose suggested holding games every fortnight.

        Ms Sherry suggested holding a camp every six months.

                 The cost of the camp would be minimal  if it were to be

                  held somewhere within the state.

        Mr Mathew suggested a newsletter to inform all the staff

                  members about developments in the company.

  1. The three suggestions will be proposed to all the staff, and

           each member of the staff will vote to determine the best

           suggestion. The suggestions will be posted on the notice

           board and all staff members can mark their choice on the

           reply sheet that will be posted together with the suggestions.        Ms Rose

 

    (Other Matters)

  1. Mr John reminded the staff to switch off all lights in the          All HRD staff

           office during lunch time.

 

The meeting adjourned at 4.05 p.m.

 

  1. Date of Next Meeting

The next meeting will be held on the last Friday in .........

 

.................. (Chairman)

...................(Date)

 

            (Initials)

 

 

 


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