Basic components of circulation control system, Management Information Sys

Basic Components of Circulation Control System 

The main component of a circulation control system is the transactions or loans database. This database contains a series of records one for each transaction. Each record must contain: 

  1. details of the document such as document number, etc. 
  2. details regarding user such as user number, his address, etc. 
  3. the data of the transaction such as issue or return date, etc. 

It is possible to use a Database Management System for the creation of the transactions or loans database, which is a set of three files, one for bibliographic details, one for user information and a third for transaction records. The last file may use numbers which have appeared in the other two files and might thus permit the merging of these three files when required (i.e., for sending the overdue notices). Online searching is possible for overdue and reserved items. Also report generator facilities will allow production of any relevant notice using the information contained in the three files. 

It is common to keep bibliographic details in a separate file. Generally, this database is same as the catalogue of collections acquired for the library. It provides information on titles, authors and publishing details. Some of these details are used in notifying users the overdues. 

Most of the packages for circulation control use bar-code readers as the simplest way of matching reader and the item (i.e., at the time of loan transactions). Alternatives such as keying in names and titles at each transaction, or numbers for user and the item (document) borrowed, are time-consuming and prone to operator errors, unless the software includes an error-trapping routine for the number input. 

It must be mentioned that in the specification of a circulation control system there are a number of points to be kept in mind, other than the obvious one of whether the package has the capacity to handle all the loan records. Messages relating to various functions will be required and will include the fact that an item is overdue or that a user has other overdue items; that the item is required for or the user has exceeded his loan entitlernent. The system may have to cope up with the varying loan facilities for different categories of user, as well as different loan periods for the different types of material. All these are essential points which need to be ensured for the effective management of any circulation control system of a library. 

Posted Date: 10/25/2012 3:44:08 AM | Location : United States







Related Discussions:- Basic components of circulation control system, Assignment Help, Ask Question on Basic components of circulation control system, Get Answer, Expert's Help, Basic components of circulation control system Discussions

Write discussion on Basic components of circulation control system
Your posts are moderated
Related Questions
We spent some time talking about data, especially through the number of articles from the Economist, including "Data, data everywhere",: • All too much • A different game • Clic

how to create a database design for a small departmental shop? what about its cost and maintenance?

This paper will help develop your internet skills in commercial services for hosting an e-commerce site for a small start-up company .You would like to set up a Web site to sell t


Case Study: Viruses Robert Morris is the son of a well respected computer expert. Robert inserted a virus in a computer network that impacted negatively on over 6000 users. He

QUESTION ABC Company deals with the supply of car parts. As a newly established firm, it needs to create and define its IS strategy (a) Describe the three categories of Info


Question 1: (a) What issues has to be addressed when building an e-commerce Web site? (b) How do enterprise systems help businesses achieve operational excellence? (c)


the tasks that costco must accomplish for each primary value chain activity