Basic components of circulation control system, Management Information Sys

Basic Components of Circulation Control System 

The main component of a circulation control system is the transactions or loans database. This database contains a series of records one for each transaction. Each record must contain: 

  1. details of the document such as document number, etc. 
  2. details regarding user such as user number, his address, etc. 
  3. the data of the transaction such as issue or return date, etc. 

It is possible to use a Database Management System for the creation of the transactions or loans database, which is a set of three files, one for bibliographic details, one for user information and a third for transaction records. The last file may use numbers which have appeared in the other two files and might thus permit the merging of these three files when required (i.e., for sending the overdue notices). Online searching is possible for overdue and reserved items. Also report generator facilities will allow production of any relevant notice using the information contained in the three files. 

It is common to keep bibliographic details in a separate file. Generally, this database is same as the catalogue of collections acquired for the library. It provides information on titles, authors and publishing details. Some of these details are used in notifying users the overdues. 

Most of the packages for circulation control use bar-code readers as the simplest way of matching reader and the item (i.e., at the time of loan transactions). Alternatives such as keying in names and titles at each transaction, or numbers for user and the item (document) borrowed, are time-consuming and prone to operator errors, unless the software includes an error-trapping routine for the number input. 

It must be mentioned that in the specification of a circulation control system there are a number of points to be kept in mind, other than the obvious one of whether the package has the capacity to handle all the loan records. Messages relating to various functions will be required and will include the fact that an item is overdue or that a user has other overdue items; that the item is required for or the user has exceeded his loan entitlernent. The system may have to cope up with the varying loan facilities for different categories of user, as well as different loan periods for the different types of material. All these are essential points which need to be ensured for the effective management of any circulation control system of a library. 

Posted Date: 10/25/2012 3:44:08 AM | Location : United States







Related Discussions:- Basic components of circulation control system, Assignment Help, Ask Question on Basic components of circulation control system, Get Answer, Expert's Help, Basic components of circulation control system Discussions

Write discussion on Basic components of circulation control system
Your posts are moderated
Related Questions
Question: i) How has the Internet and technology convergence contributed to the accelerated deployment of Information systems in organizations. ii) What are the opportunitie

You are in a meeting at work -a typical mid-sized manufacturing company (you make high end bicycles) with about $500 million in annual revenues. Your boss's boss begins talking abo

Profile Construction The success of SDI service depends to a great extent on the construction of individual or group profiles. It may be stated that a search profile is a list

hi, I have the assignment folio for adms2511 at york university, due date on thursday 5 july at 12 noon, can u do it?

List and briefly explain what are the different analytical techniques that can be used to gather data/information. Explain how informational analytical methods & techniques help

Criteria for the Selection of Databases on CD-ROM   The following criteria may be observed for the selection of databases on CD-ROM.  i)  Database Contents: Coverage and i

Question: (a) Identify the information needs of managers at the different levels of an organisation and discuss the different types of Information Systems which support those

Use of System Methodology However, the systems methodology can be used:  As an aid in the choice of a commercially available I11 system,  as an aid in the design and i


A bank is building an SMS to Web system whereby their registered customers would be able to query their savings and load balance by just sending an SMS , anywhere and anytime. The