Reference no: EM132023155

Develop, implement and maintain WHS management system

ASSESSMENT TASK 1

Assessment Instructions

1. Review the simulated workplace information for Pitstop Pty Ltd (below).

2. Conduct an initial review of the simulated workplace, including core elements of the system:
a. organisational requirements for WHS management
b. responsibilities and accountabilities for WHS
c. WHS risk management and procedures
d. documentation and recordkeeping requirements for monitoring and review and demonstration of compliance
e. employee capability and need for training.
Note: Some relevant information may be gathered from the simulated workplace information provided below; some information may be gathered through the process of consultation.

3. Review the summaries of consultation meetings with organisational stakeholders to gain input
into proposed WHSMS (you will need to address the stakeholder concerns in your WHSMS).

4. Conduct any research necessary to support your proposal for the design of a WHSMS, for example on:
a. Victorian WHS legal framework
b. NSW or Qld WHS Act, to support your proposal for the design of a WHSMS
c. relevant standards for WHS management systems, risk management and recordkeeping.

5. Develop a draft WHS policy for Pitstop Pty Ltd.

6. Develop a (1-2 page) written outline of core elements of your proposed WHS management system and your response to issues raised by Amanda Kaisig and Pat Lee.
a. Store Manager of flagship store, Amanda Kaisig needs to be reassured that the new system will deal systematically with all health and safety problems, that the board of directors is fully committed and will provide the required resources.
b. Worker representative from former ISS stores, Pat Lee is willing to communicate the importance and benefits of the new WHSMS to workers, but only if convinced of the benefits to workers and that management has given its full commitment to any new WHSMS.

7. Arrange a time with your assessor to complete management role-play in which you propose design of your WHS management system and WHS policy to the board of directors and CEO during a meeting.

8. In a 10-15 minute role-play presentation and consultation session, propose the design of an appropriate WHS management system and WHS draft policy to the board of directors and CEO. Ensure you lead the meeting and discuss:
a. core elements of system and proposed changes or additions
b. relevant standards

c. relevant legislative requirements for WHS management, including those related to recordkeeping
d. WHS policy requirements
e. how policy will be communicated to employees
f. how design of WHS management system and WHS policy meet internal and external requirements
g. possible certification option and process of certification.
Note that during the presentation and consultation session, you will need to:
a. answer questions
b. ask for feedback and input into the system
c. work to build support and ask for management commitment to policy and WHSMS.

2. Incorporate necessary changes into your WHS policy draft and design of WHSMS based on consultation.

3. Submit all documents to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.

Key Requirements
Submit all documents required in the specifications below to your assessor. Ensure you keep a copyof all work submitted for your records.
Candidate must:

- participate in presentation and consultation session (role-play) with board of directors and CEO
- submit 1-2 page written outline of WHSMS core elements (revised if needed) including responses to:
? Store Manager, Amanda Kaisig
? worker representative, Pat Lee
- submit a draft WHS policy (revised if needed).

Your assessor will be looking for:
- analytical skills to analyse relevant workplace information and data
- communication skills to conduct effective formal and informal meetings and communicate effectively with personnel at all levels of the organisation
- consultation, facilitation and negotiation skills to gather input and build support for plans
- information technologyskills to conduct research, create documentation and present information
- organisational skills to manage own tasks within a timeframe
- knowledge of standards relating to WHSMS
- knowledge of relevant Commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and other relevant publications
- knowledge of requirements for recordkeeping that address WHS, privacy and other relevant legislation
- knowledge of WHS management systems
- knowledge of WHSMS certification and auditing standards, processes and requirements.

ASSESSMENT TASK 2

Assessment description

This assessment has two parts. Part A and Part B.

Using the scenario information supplied, and the WHS policy and management system design you developed for Assessment T ask 1, you will carry out a number of planning and implementation activities, and role-play consultation with stakeholders. T o complete the assessment task requirements, you will develop and submit a portfolio of planning and implementation documentation for a pilot program at the Pitstop Pty Ltd Wollongong service station. Also using the scenario information supplied in this task, and planning materials developed in Assessment T asks 1 and Assessment 2 (Part-A), you will undertake a number of monitoring and evaluation tasks.

Part A

Assessment Instructions

1. Review the simulated workplace information for Pitstop Pty Ltd provided in Appendix 1. Review the WHSMS design and WHS policy you proposed in Assessment T ask 1. Prepare to plan and implement elements of the WHSMS in consultation with relevant individuals and parties.

2. Arrange with your assessor to meet with the board of directors and senior management (in a role-play) to discuss the requirements of the WHS plan: identification and control of hazards, compliance, performance monitoring, and implementation of system.

3. Lead the role-play meeting with board of directors and senior management to:
a. outline requirements of WHS planning; refer to appropriate standards
b. discuss and consult on procedures to manage WHS risk
c. discuss and consult on compliance and standards to adhere to
d. discuss and consult on WHS targets and performance measures
e. describe key elements of implementation to be piloted at Wollongong store.
Note: Ensure you anticipate possible issues and objections and use communication skills to build consensus and support for system.

4. Develop a 1-2 page outline of plan, containing outcomes of consultation.

5. Develop a 1-2 page draft risk assessment and control procedure.

6. Develop a draft implementation/action plan for the Wollongong store. Include:
a. specific activities for:
i. initial launch of WHSMS, including development of policies and procedures (safety procedures, recordkeeping procedures, etc.)
ii. ongoing activities
iii. training: consider current activities undertaken by staff, required activities under your plan, and capabilities of current employees
iv. communication and consultation
v. monitoring and reporting, such as regular safety audits
b. responsibilities and accountabilities
c. timelines

d. targets
e. resources and estimated costs, for example training costs
f. highlighted areas of integration with other management systems.

7. Arrange with your assessor to meet with the Wollongong manager to discuss implementation.

8. Lead role-play meeting with Wollongong manager and HSR to:
a. outline requirements of implementation; refer to appropriate standards
b. discuss and consult on procedures and processes to manage WHS risk
c. discuss and consult on key features of implementation included in plan
Note: Ensure you anticipate possible issues and objections and use communication skills to build consensus and support for system.

9. Make adjustments to implementation plan after consultation with Wollongong manager.

10. Submit all portfolio documents to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.

Key Requirements

Submit all documents required in the specifications below to your assessor. Ensure you keep a copyof all work submitted for your records.
Candidate must:
- participate in two consultation role-plays:
? meeting with the board of directors and senior management
? meeting with the Wollongong manager and HSR
- submit a 1-2 page outline of plan containing outcomes of consultation
- submit a 1-2 page draft risk assessment and control procedure
- submit draft and final implementation/action plans for the Wollongong store.

Your assessor will be looking for:

- analytical skills to:
? analyse relevant workplace information and data
? contribute to the assessment of resources needed to manage risk and, where appropriate, access these resources

- communication skills to conduct effective formal and informal meetings and communicate effectively with personnel at all levels of the organisation
- consultation, facilitation and negotiation skills to develop and implement plans
- information technologyskills to conduct research, create documentation and present information
- numeracy skills to estimate costs of WHSMS
- organisational skills to manage own tasks within a timeframe
- project management skills to develop plans to achieve change
- knowledge of barriers to WHSMS implementation, and strategies to remove them
- knowledge of standards relating to WHSMS
- knowledge of relevant Commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and other relevant publications
- knowledge of the nature of information and data that provide valid and reliable measures of WHS performance and WHSMS, including positive performance indicators
- knowledge of WHS management systems.

Part B

Assessment Instructions

1. Review the simulated workplace information for Pitstop Pty Ltd from Appendix 2. Review planning materials you developed for Assessment T asks 1 and T ask 2 (Part -A).

2. Arrange with your assessor to consult with managers (in role-play) on implementation of performance monitoring and audit procedures. Prepare to discuss:
a. the measurement and evaluation requirements of the WHS plan
b. setting targets and KPIs for managers and employees in accordance with organisational objectives for the WHS. Consider outcome and management KPIs
c. audit and reporting process for managers. Consider schedule for audits, content of audits, and tools such as checklists which may help in implementation.

Note: If you have not already developed or considered performance measures, performance management, and reporting and audit procedures, you will need to prepare or source draft procedures as the basis of consultation with managers.

3. Consult with managers on implementation of performance monitoring and audit procedures. Remember to seek input, defend your processes when necessary or appropriate, and explain the most practical ways possible for managers to implement the procedures you have developed. Stress the benefits to the organisation and benefits to managers where appropriate.

4. Following consultation, amend targets and KPIs, performance management, audit and reporting procedures based on the information you have gathered through consultation.

5. Using data provided, analyse information and data for the 6-month period post-implementation. You need to:
a. consider the relationship between the data and the WHSMS targets and performance indicators. What are the gaps?
b. consider possible causal relationships between data and aspects of the WHSMS implementation
c. consider possible improvements to address root causes of performance issues
d. consider existing procedures and ways to improve them
e. develop draft recommendations for improving the WHSMS.

6. Arrange with your assessor to consult with the board of directors and senior management (in role-play) to present WHS performance data and recommendations.

7. Present data and recommendations. Begin your presentation with an explanation of the review process. Stress the importance of the process for continuous improvement of health and safety outcomes. Refer to appropriate standards.

8. Based on your analysis and consultation with the board of directors and senior management, prepare a 3-4 page report containing the following elements.
a. Executive summary (briefly summarise report).
b. Body (analyse data from scenario; discuss possible causes; explore possible solutions; explain your reasoning and support with evidence).
c. Conclusions (make conclusions based on analysis; determine root causes of performance issues).
d. Recommendations (at least 4 recommendations to improve performance based on analysis). Refer to standards and legal compliance where relevant to support recommendations.

9. Submit your report to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.

Attachment:- Assignment.rar