The goods are delivered at the inward goods stores of the company/plant with necessary documents like delivery challans and suppliers invoice. These documents will have the details such as purchase order number, part number, quantity, unit price, total invoiced value, statutory duties and so on. Personnel operating inward goods stores accept the supplies after verifying that the entries in documents tally with the actual delivery of goods. They also conduct visual inspection of the same to ensure that the materials received are free from physical damages during transit. The supplies are subjected to inspection by quality department before they are accepted on records. In some cases, the goods are sent to user department for user acceptance.
The inward goods personnel accept the goods supplied on clearance by quality department and send report to purchase department. Discrepancies if any like short supplies, rejections in quality and so on are brought to the notice of purchaser, who promptly takes action to rectify. The goods are tagged for identification and are handed over to project group for storing.