Factors determining arrangement of documents, Other Management

Factors Determining Arrangement of Documents:

Documents can be arranged in various ways in a library, e.g., by author, or by title, or by, subject or by basis such as size, language, colour of binding or any other such criterion. The needs of the readers may be the criterion one can consider for arrangement of documents in a library. Mills, in his book Modern Outline of Library Classification, lists the following possible characteristics determining the arrangements of documents: 

i) Age of reader: Children's books are distinguished from adult's books.
ii) Conditions attached to the use of the material: Books for lending are distinguished from those to be consulted within the library. Generally "Reference Books" come under this category.

iii) Documents of unusual size: Documents of an abnormal size, oversize or undersize, are shelved separately. This is done to conserve space in the stack area. 

iv) Documents of unusual gross body: Micro cards, gramophone records, tapes, slides and other audio-visual material and electronic documents are shelved separately.

v) Thought content of the document (subject matter): Factual literature is arranged by subject, imaginative literature by language or author.

vi) Language of the document: Documents in foreign languages are separately arranged in their original languages.

vii) Value of the document: Manuscripts and rare and costly documents are shelved separately.

viii) Peculiarities of form of presentation: Files of bound periodicals are separately shelved.

ix) Date of printing: Incunabula - early printed books - are shelved separately.

x) Local history collection: Documents dealing with various aspects of a place, locality or region are shelved separately.

xi) Gift collection: A large number of hooks may be gifted with the condition to shelve them separately.

The above factors influence the arrangement of documents in libraries. But thought content or subject arrangement (fifth in Mill's list) is still the dominant and important facto- for deciding the sequence of documents. All other factors in the above list are functional. Though a collection can be divided into several sections on the basis of any of the above functional factors, it would still be helpful to arrange documents in each section on the basis of subject matter. This leads to parallel sequences in the various collections in libraries. In any library, the total collection gets divided into some separate collections of general books and reference books, textbooks, journals, etc. There are, thus, many sequences of books on one and the same subject in the library. These sequences are known as "parallel sequences".

Posted Date: 11/10/2012 2:18:57 AM | Location : United States







Related Discussions:- Factors determining arrangement of documents, Assignment Help, Ask Question on Factors determining arrangement of documents, Get Answer, Expert's Help, Factors determining arrangement of documents Discussions

Write discussion on Factors determining arrangement of documents
Your posts are moderated
Related Questions
Forms of Centralisation   In centralised cataloguing we observe that there are several forms of centralisation like:  Card (or Sheaf) service  MARC (Machine-Readable C

AACR 2: Anglo-American cataloging rules/ Prepared by the American Library Association, the British Library, the Canadian Committee on Cataloguing, the Library Association, the

REFERENCE AND INFORMATION  ACCESS TOOLS: Libraries have always been engaged in providing services to their users. Maximum utilization of resources is the principle underlying

QUESTION 1 (a) Identify and critically discuss the different phases involved in the road map to ISO 9001:2008 Certification (b) ISO 9001:2008 is based on a framework known a

A ligning Mergers and Acquisitions with Corporate Strategy In the previous section we learnt about the motives for acquisition. In this section, we will learn how to align Mer

Card Filing Work: After the Accession List is made the catalogue cards relating to the released documents  are ready for merging with the catalogue. In the case of the Classif

Translation Service:   One of the constraints in the flow of information is the language barrier. About half of world's literature is published in languages other than English

Question 1 You have been requested by your Superior to deliver a speech to a hundred parents on the importance of a balanced diet for their children. Describe the communication

Audio-Visual Materials: Audio-Visual Materials No comprehensive bibliography exists at present for identifying and selecting useful audio-visual materials. One series  of inde

Expansion and Diversification: Diversification was the most important trend for databases during 1975-80. The early success of the Government-funded online experiments and the